Try the Scoutworks demo — no sign-up needed

Badge progress tracked automatically

Every UK Scouts badge in one place — Core badges, Activity badges, Challenge Awards and Top Awards across Squirrels, Beavers, Cubs, Scouts and Explorers. You sign off requirements, often a whole event's worth at once, and Scoutworks works out the rest: a badge shows as complete the moment its requirements are met, and staged badges such as Nights Away move up a stage as the nights add up. Awarding it stays a leader's decision.

Visual progress for every member across every badge scheme
Sign off a whole event's attendees in one wizard, or a single requirement from the badge page
A badge shows as complete the moment its last requirement is signed off
Nights Away, Hikes Away and Time on Water move up a stage as the count reaches each target
Patrol and Six role badges complete when you give a young person the role
Fix a completed or awarded date in place — click the date and pick the right day
Badges belong to the member, so progress follows them when they move up a section
The 'By Person' grid shows every member against every badge, with Award one click away on completed badges

Programme Planner

Plan a term backwards from the badges you want to finish. Pick a section, the number of weeks and the badges — or just the requirements — you are aiming for. Drag each requirement into a week, and Scoutworks suggests activities from the official Scouts library that fit your meeting length. A coverage rail shows what is covered and what is still unplaced, and an Impact view shows how many members would earn each badge.

Choose one or more badges as the goal, or pick individual requirements
A warning when the goal needs more slots than the term has
Drag requirements and activities between weeks, or move a whole meeting on the calendar
Activity suggestions from the official library, ranked by fit to your meeting length, with cost, energy and kit
Save your group's own activities and reuse them every term
Coverage rail shows every requirement as covered, scheduled or unplaced
Impact view shows who would earn each badge, and who already has it
Create draft events with the schedule and badge links attached, or export a spreadsheet or PDF programme

RSVPs, Attendance & Parent Helpers

Parents are emailed the moment an event is published and RSVP from their portal. Leaders see responses arrive without chasing messages. Ask for parent helpers on any event, and parents volunteer from their dashboard. Take attendance on your phone during the meeting, and download RSVPs and registers whenever you need them offline.

Parents emailed on publish, and RSVP from their portal
RSVPs arrive live — no more chasing responses
Parent helper sign-ups built into every event
Tap to mark attendance on your phone during the meeting
Download RSVPs as CSV, and the register and leader-in-charge report as PDF
An attendance summary report with each member's rate and trend
Activities like shooting can require digital parental consent, signed on screen, with a PDF for each response
Leaders accept, decline or mark themselves as tentative, with email reminders before the deadline

Parent Portal

A parent-friendly dashboard where families pay, update details, answer RSVPs, volunteer for events and follow their child's badges — all in one place. Parents see what they owe and a statement of everything they have paid, subscribe to a private calendar of their own children's events, sign consent forms from a link with no login, and claim lost property from home.

Pay and manage subscriptions, with a balance card and a yearly statement to download
Respond to event invitations and sign up to help in one place
Update contact details, medical info and consents — changes show straight away
Works in any web browser on any device — no app download required
Each parent or guardian gets their own login
A private calendar feed for Apple, Google or Outlook, showing only their own children's sections, which they can reset if the link is shared
Consent forms for activities like shooting — parents open a link, sign on screen, and you get a signed PDF, with no login needed
An email when their child moves up, with the new leaders' names, the usual meeting day and place, and a reply that goes to the new section
Spot their child's jumper on the lost property board and claim it with one tap
Badge progress and evidence — see Badges → Parent Badge Portal & Evidence

Bank Inbox — Reconciliation Without the Drudgery

Bank reconciliation built like an inbox. Imported bank lines land in one place, filtered by status: Needs action, All, New, Suggested, Parked or Ignored. Open a line to reconcile it: Match it to an existing entry, Create a new one, record a Transfer or a Refund, or Park it with a note. Match suggestions carry a confidence score, and anything 90% or above is marked as a strong match. Nothing reconciles itself behind your back, so there's nothing to unpick later.

Status filter: Needs action, All, New, Suggested, Parked, Ignored
A 'need action' count so you always know what's left
Reconcile each line: Match, Create, Transfer, Refund or Park
Confidence score on every suggested match, with strong matches from 90%
Transfer suggestions with the matching amount listed first
Match a bank refund to the payments it covers, in full or in part, across several families
Park a line with a note when it needs looking into, so it's never lost
Ignore or delete many lines at once

Live Tracking for Expeditions

Keeping tabs on teams out on an expedition usually means phone calls and grid references read out over the radio. Create a session, add your teams, and hand each one a join code. Young people open a public page on their own phone, type the code and tap Check in, with no app and no account. Every team appears on one map in its own colour, with its trail behind it. Set how often teams should check in, and an alarm sounds when a team goes quiet or asks for help.

A join code per team: check in from any phone, no app or login needed
Every team on one map, colour-coded, with its check-in trail; the map updates every 20 seconds
Tap a team to see every check-in, with the time and place
Check-in interval from 15 minutes to 2 hours; overdue teams listed, most overdue first
A 'needs help' banner and an alarm that repeats until a leader acknowledges it
One-tap GPS check-in, or type a grid reference if location is blocked
Go fullscreen for a base-camp display, and print QR code cards to hand out

Campsite Planner — To Scale, On a Real Map

Planning a campsite usually means a paper sketch and a guess at whether the marquee will really fit beside the mess tent. Lay the whole site out on real satellite, street or terrain imagery, with every tent and shelter drawn at its true size. What fits on screen fits on the ground. Drag and rotate items by hand on desktop or phone, and add spacing rings to keep tents a safe distance apart. Pin water points, latrines and the fire muster point, each with a what3words address.

Tents and shelters drawn at true size on satellite, street or terrain maps
Drag and rotate by hand on desktop or phone
Spacing rings, with the distance you choose, keep tents apart
Water points, latrines and fire muster pinned, with what3words addresses that update as you move them
Place your group's own tents and kit from 'My kit'; each item can only be placed once
Export a printable plan, a PNG image or a CSV kit list, and save any layout as a template
Start from a site you've used before, or find one by postcode or place

Trustee Role & Dashboard

Trustees get their own role, separate from your leader and admin roles, and their own place in the sidebar under Trustee View. The Trustee Dashboard opens on what needs attention, your Compliance Health Score and your reserves position. Group Insights then goes deeper across six tabs: Membership, Programme, Capacity, Finance, Event Risk & Safety and Youth Voice. Young people appear as numbers, not names, and capacity is projected 12 months ahead. Trustees can keep the governance registers up to date, but the accounts are read-only to them.

A dedicated Trustee role, on its own or alongside a leader role
Trustee Dashboard with an action list, the Compliance Health Score and your reserves position
Six insight tabs: Membership, Programme, Capacity, Finance, Event Risk & Safety, Youth Voice
Young people shown as totals and trends, never as individual records
12-month capacity projections for each section
Finance is read-only for trustees, so no one edits the books by accident
An 'All Trustees' group in the email composer, so leaders can write to the whole board at once

Try Scoutworks — no sign-up needed

Or try one page at a time, right here

Badge progress tracked automatically

Programme Planner

RSVPs, Attendance & Parent Helpers

Parent Portal

Bank Inbox — Reconciliation Without the Drudgery

Live Tracking for Expeditions

Campsite Planner — To Scale, On a Real Map

Trustee Role & Dashboard

A few things to know

It's shared

Nothing goes out

It resets weekly