Do young people need to install an app to be tracked?

No. Each team gets a join code and opens a public web page on any phone, with no app, account or login. They type the code and tap Check in, and their location appears on the leader's map with an OS grid reference. Each check-in stores only the location, its accuracy, the grid reference, an optional note and whether help is needed.

What happens if a team stops checking in?

When you create a session, set how often teams should check in, from every 15 minutes to every 2 hours. If a team goes past that, it's listed as overdue, most overdue first, and an alarm sounds on the leader's screen. The alarm repeats until a leader acknowledges it, and a 'needs help' request sets it off too.

Which maps does the route planner use?

Terrain (OpenTopoMap), satellite and street maps. It isn't OS mapping, but you can lay the OS National Grid over any of them and print at 1:25,000 or 1:50,000 so the grid squares match your paper OS map. Checkpoints carry OS grid references and what3words addresses, and walking times use Naismith's rule with extra time for climbing. Export the route as GPX, as a route card CSV, or as a printed map.

Is the campsite planner actually to scale?

Yes. Tents and shelters are drawn at their true size against real map imagery, so if they fit on screen, they fit on the ground. Facilities such as water points and latrines are pins rather than shapes. Spacing rings help you keep tents apart, and 'My kit' lets you place your group's own tents and equipment.

Where do the camp menu costs come from?

Most ingredients are costed from official ONS average price data. The few that ONS doesn't cover use our own estimates. Prices are a guide for budgeting, not a quote from a shop.

Do these tools know who is actually coming?

Yes, when you link them to an event. Headcounts for the menu planner and budget calculator come from event RSVPs and stay adjustable per day. The menu is checked against the dietary and allergen needs of the young people who've said yes. Adults' dietary needs aren't included, so check those yourself.

Do the camp budget figures take payment from parents?

No. The camp budget calculator is a planning estimate. It works out a fair price per young person and shows the predicted surplus, but takes no money. When you're ready to collect, event payments and Direct Debit live in Finance & Payments.

Can I try these before signing up?

Yes. Your free trial gives you the whole app, including the route planner, live tracking, campsite planner, menu planner and camp budget calculator. You'll find them all under Tools once you've set up your group.

Camps & Outdoors for Scout groups

Route Planner & Printable Route Cards

Planning a walk usually means juggling a paper map, a calculator for walking times, and a hand-drawn route card. Plot your route on a terrain, satellite or street map, with straight legs or freehand, and drop typed checkpoints as you go. Distance, climb and Naismith walking times update as you draw, with an elevation profile below. Import a GPX from another app, link the route to its event, and export a route card, a GPX file or a printed map.

Plot on terrain, satellite or street maps, with straight legs or freehand drawing
Ten checkpoint types, from start and lunch stop to hazard and escape route, each with an OS grid reference and what3words address
Distance, climb and Naismith walking times at an adult or a young group's pace
Elevation profile of the whole route
Route card for each leg: grid reference, bearing, distance, height gain and loss, leg time and running total
Export a GPX file or a route card CSV, or print the route map with its leg table
Import a GPX from OS Maps, Komoot, Garmin and others; waypoints become checkpoints
Link a route to its event, and overlay it on a live tracking session

OS National Grid & True-Scale Printing

A route is only useful on the hill if it matches the map in your rucksack. Switch on the OS National Grid and Scoutworks draws the grid lines and numbers over any base map. When you print, choose 1:25,000 or 1:50,000, the same scales as OS Explorer and Landranger maps, on A4 or A3. Print at actual size and the grid squares match your paper OS map. The map itself is OpenTopoMap, not OS mapping.

OS National Grid lines and labels over any base map
Print at 1:25,000 (Explorer scale) or 1:50,000 (Landranger scale), or as on screen
A4 or A3, portrait or landscape
Grid squares the same size as on a paper OS map when printed at actual size
Choose the base map, grid lines and labels for each print
Export as PDF or PNG

Live Tracking for Expeditions

Keeping tabs on teams out on an expedition usually means phone calls and grid references read out over the radio. Create a session, add your teams, and hand each one a join code. Young people open a public page on their own phone, type the code and tap Check in, with no app and no account. Every team appears on one map in its own colour, with its trail behind it. Set how often teams should check in, and an alarm sounds when a team goes quiet or asks for help.

A join code per team: check in from any phone, no app or login needed
Every team on one map, colour-coded, with its check-in trail; the map updates every 20 seconds
Tap a team to see every check-in, with the time and place
Check-in interval from 15 minutes to 2 hours; overdue teams listed, most overdue first
A 'needs help' banner and an alarm that repeats until a leader acknowledges it
One-tap GPS check-in, or type a grid reference if location is blocked
Go fullscreen for a base-camp display, and print QR code cards to hand out

Campsite Planner — To Scale, On a Real Map

Planning a campsite usually means a paper sketch and a guess at whether the marquee will really fit beside the mess tent. Lay the whole site out on real satellite, street or terrain imagery, with every tent and shelter drawn at its true size. What fits on screen fits on the ground. Drag and rotate items by hand on desktop or phone, and add spacing rings to keep tents a safe distance apart. Pin water points, latrines and the fire muster point, each with a what3words address.

Tents and shelters drawn at true size on satellite, street or terrain maps
Drag and rotate by hand on desktop or phone
Spacing rings, with the distance you choose, keep tents apart
Water points, latrines and fire muster pinned, with what3words addresses that update as you move them
Place your group's own tents and kit from 'My kit'; each item can only be placed once
Export a printable plan, a PNG image or a CSV kit list, and save any layout as a template
Start from a site you've used before, or find one by postcode or place

Tent Allocation

Once the tents are on the plan, decide who sleeps where. Open Tents from the campsite planner and place the young people and adults from the linked event, or your whole group if there's no event. Auto-allocate by patrol or by section, then move people by hand. Scoutworks warns you, without stopping you, when adults share with young people, a tent is over capacity, or genders, sections or ages mix. Print door cards and a tent list for the camp.

Each tent has a sleeping capacity you can change
People come from the linked event, or your whole group
Auto-allocate by patrol or by section
Safeguarding warning when adults share with young people
Checks for over capacity, mixed genders, mixed sections and age gaps of 3 years or more
Tent labels on the map show how full each one is
Tent allocation PDF, tent door cards, tent list CSV and an Excel workbook

Campsite Directory

Choosing where to camp usually means half-remembered recommendations and a dozen browser tabs. The campsite directory brings 197 UK Scout and Guide campsites together in one place. Search by name, town or county, filter by nation, type, facilities and activities, and switch between a table and a map. Each site has star ratings, reviews, photos and questions from other leaders. Details come from the community, so confirm them with the site before you book.

197 UK Scout and Guide campsites
Search by name, town or county; filter by nation, type, facilities and activities
Sortable table or map view
Star ratings for facilities, location, activities, value and welcome
Reviews, photos, and questions answered by other leaders
A what3words pinpoint for each site
Community-sourced details, clearly marked so you check before booking

Camp Menu Planner & Automatic Shopping List

Catering a camp usually means a spreadsheet, a calculator, and a best guess at how much pasta forty people get through. Build your menu on a day-by-meal grid from a library of UK ingredients and classic camp recipes. Link the camp to its event so headcounts come from RSVPs. The shopping list builds itself, grouped by supermarket aisle and rounded up to whole packs, and costed from ONS average prices where they exist, with estimates for the rest.

Day-by-meal planning grid with 130+ UK ingredients and 32 classic camp recipes
Headcounts come from event RSVPs, adjustable per day
Shopping list grouped by supermarket aisle and rounded up to whole packs
Costed from official ONS average prices, refreshed monthly, with estimates where ONS has no price
Dietary and allergen needs of the young people who've said yes, checked against the menu
Tick items off on your phone in the shop; ticks sync when you're back in signal
Print the shopping list, an allergen-marked camp menu, and a chef's sheet with scaled quantities
Save any camp as a template for next year

Camp Budget Calculator

Setting a camp price usually means totting up costs in a fragile spreadsheet, guessing how much to subsidise the adults, and hoping you've not undercharged. Add your costs line by line, each on the basis that fits, from a flat total to per person per night. Set what adults and Young Leaders pay, and Scoutworks works out a fair price per young person with the surplus you asked for. No #DIV/0! surprises.

Cost lines on the right basis: flat, per person, per night, per person per night, or per vehicle
One-click subsidy presets or your own split between young people, adults and Young Leaders
Compare every pricing policy side by side, with the predicted surplus
Round the price to the nearest 50p, £1 or £5
Headcount from a linked event; food cost from a linked camp menu
Save any camp as a template, and export or print the full costing
A planning estimate only: the calculator takes no money

Patrols, Sixes & Lodges — Organiser and Scoreboard

Term starts, new faces join, and suddenly the Sixes don't balance any more. Lay your whole section out on one board, drag young people between groups, and give out Sixer, Seconder and Patrol Leader roles from the card. Auto-balance evens out the numbers in one click. Each team has its own page with its roster, points and colour. Then keep score: award points to a whole patrol or one young person, and watch the standings build over any date range.

Drag young people between Lodges, Sixes, Patrols or Teams; every change saves straight away
Give out Lodge Leader, Sixer, Seconder, Patrol Leader and Assistant Patrol Leader roles from the card
Auto-balance uneven groups by age in one click, with undo
A page for each team, with its roster, rank and points
Rename a team or give it one of eight patrol colours, shown on the members list and scoreboard
Award points to a whole patrol or one young person, during or after any event
Scoreboard over any date range; print it, or show this term's points on your hut display

Weather Forecasts & Precise Locations

The weather makes or breaks an outdoor event, and a postcode covers a whole field. Add a location to your event and the forecast appears on its own: temperature, rain, wind, UV and sunset for the day, or every day for a camp. Add a what3words address and parents land on the exact gate, car park or entrance rather than somewhere on the right street.

Forecast for any event within 14 days: temperature, rain, wind, UV and sunset
A 'pack head torches' nudge when an event runs past sunset, plus sun-protection and air-quality flags
Camp forecasts show every day, so you can plan which day to do what
Linked risk assessments fill in their Weather Conditions notes from the forecast
what3words on any reusable location or activity meeting point: paste ///words or drop a pin
Parents get a tappable /// address that opens the exact spot

Camps & Outdoors

Route Planner & Printable Route Cards

OS National Grid & True-Scale Printing

Live Tracking for Expeditions

Campsite Planner — To Scale, On a Real Map

Tent Allocation

Campsite Directory

Camp Menu Planner & Automatic Shopping List

Camp Budget Calculator

Patrols, Sixes & Lodges — Organiser and Scoreboard

Weather Forecasts & Precise Locations

Frequently asked questions

More features to discover

AI Assistance

Members & People

Badges & Awards

Spend the planning evening planning, not formatting