Medical Information and Dietary Requirements

Why this matters#

Accurate medical and dietary information keeps young people safe. When a leader is running an event, they need to know about allergies, medications, dietary needs, and what first aid treatments they are authorised to use — without having to phone parents at short notice.

Recording medical information#

Open a member's profile and click the Medical tab. This tab contains:

Medical Information#

A free text field for recording allergies, medications, medical conditions, and anything else leaders need to know. For example:

• "Carries EpiPen for severe nut allergy — kept in kit bag"
• "Takes inhaler for asthma before physical activity"
• "No known medical conditions"

Dietary Requirements#

A free text field for dietary needs: vegetarian, vegan, kosher, halal, food allergies, intolerances, or any other requirements.

Disabilities#

A multi-select dropdown with options including: ADD, ADHD, Affected hearing, Affected sight, Autism Spectrum Disorder, Dyslexia, Epilepsy, and others. This helps leaders plan inclusive activities.

First Aid Consent#

The Medical tab also includes First Aid Consent checkboxes. Parents (or leaders on their behalf) indicate which treatments the member is authorised to receive:

• Aftersun
• Antihistamine
• Antiseptics
• Bite/Sting Relief
• Ibuprofen
• Insect Repellent
• Paracetamol
• Plasters
• Suncream

This information is critical for residential events and day trips where leaders may need to administer basic first aid.

Viewing medical data across your group#

The Insights page has a Safety tab that brings together medical data across your group:

• Medical Permissions section — an overview of first aid consent across all members.
• Consent Details section — which members have specific consent items checked or unchecked.

This is invaluable when planning camps — you can quickly check consent coverage before the event rather than discovering gaps on the day.

Parents updating medical information#

Parents can update their child's medical information through the parent portal:

• Navigate to My Children in the parent sidebar.
• Edit their child's profile and update the Medical tab.

Changes are immediately visible to leaders. You can also send parents a link to complete missing information using the CompleteMemberInfoPage feature.

What's next#

• Care Plans and Support Needs — for anything longer than a free-text note: an agreed plan, its emergency procedure, and its paperwork.
• Editing Member Information — full guide to all member detail tabs.
• Managing Parents and Guardians — invite parents to update their child's information.