Group SettingsHow to configure your group name, meeting locations, district data sharing, and other group-level settings.1 Sept 20265 min
Managing Users and RolesHow to add volunteers and admins, grant the extra Trustee, Treasurer and Quartermaster permissions, resend invites, and manage access in your Scout group.30 Sept 20268 min
Chart of AccountsHow to set up income and expense categories for your group's financial tracking.3 Mar 20261 min
Waiting List ConfigurationHow to set the priority tiers that rank your waiting list and decide who gets a place, and how to share your waiting list form with families.20 Aug 20264 min
Joining the Beta ProgrammeHow to turn on early access to beta features for your group, see which ones are switched on, and what to expect when you opt in.17 Jul 20264 min
Collecting Feedback with SurveysHow to send short feedback surveys to parents, volunteers, trustees, or young leaders and see the results in one place.4 Sept 20265 min
Setting Up Explorer SectionsHow to create Explorer sections within a group or as a district-managed unit, and how to share Explorer members with Scout groups for Young Leader roles.6 May 20264 min
Adding a Young Leader to ScoutworksHow to give an Explorer who volunteers with your group their own Young Leader login, and what they can see once they sign in.30 Sept 20263 min
Getting Started with HireHow to set up the Hire module so your group can publish a public booking page for halls, campsites, equipment, and minibuses — and collect payments online.4 Sept 20267 min
The Public Hire PortalHow your public booking page works, what a hirer sees from arriving on the page to receiving their confirmation, and how the three approval modes differ.1 Sept 20268 min
Creating and Editing Hire AssetsHow to add halls, campsites, equipment, and minibuses to your hire portal, set their pricing, choose booking rules, ask custom questions, and block out dates.2 Sept 202612 min
Managing HirersHow hirers are created, edited, and organised — including how someone who books via your public portal gets added automatically and how organisation tiers control their pricing.11 May 20265 min
Charity RegistrationHow to record your group or district charity number so it appears in your outbound emails and is ready for charity reporting features.17 Jul 20265 min
Section Leaders, GSL and Other Key RolesHow to show who runs each section and who holds key positions like Group Scout Leader, Chair, Treasurer and Quartermaster in your group.18 May 20266 min
Suspending and Reinstating a VolunteerHow a group admin can pause a volunteer's access to the group and bring them back later — keeping their full record either way.27 May 20263 min
Adding Links and Resources to the Parent DashboardHow to give parents one trusted place for your important links — WhatsApp groups, the uniform shop, your group website — right on their dashboard.5 Jun 20263 min
Promoting a Young Person to a RoleHow to give an existing member a Young Leader, Network or Volunteer login that carries their badges, awards and history with them.30 Sept 20265 min
Keeping a section out of the waiting list and capacity planningHow to switch a single section off for the waiting list, for the Transition Planner, or for both — while keeping it in your Members and Teams areas.26 Sept 20264 min
Surveying Your Young MembersHow Volunteers send a short survey straight to Scouts and Explorers in their My Scouting portal, see how many in a section have a login, and why young members are never emailed.22 Jun 20263 min
Setting up a hut display screenTurn a TV or tablet on your hut wall into a live noticeboard that shows what's coming up, recent badge wins and a countdown to the next adventure.4 Sept 20265 min
Connecting Your Own AI ProviderHow group admins connect the group's own OpenAI, Anthropic, Google or xAI account so Scoutworks AI features run on it — for control over where your data is processed and no monthly limit.5 Sept 20263 min
Connecting Your Tools with an API KeyHow group admins create an API key so a spreadsheet, automation or script can read the group's Scoutworks data, and how to keep that key safe.24 Sept 20265 min