Adding a Young Leader to Scoutworks

Explorers who volunteer at your group as Young Leaders can have their own Scoutworks login. They get a focused view: enough to help run sessions, take attendance and draft programme ideas, but no access to sensitive data like finance or full member records. It takes a minute, and any Volunteer or admin can do it.

A Young Leader login always starts from the Explorer's existing member record. That way, their badges, awards and attendance stay with them.

Before you start#

• The Explorer must be a member of your group. If they're not in your member list yet, add them first, or share them from their home Explorer unit if they're based elsewhere.
• Check their date of birth. Young Leaders are 14 to 17. Only members in that age range appear in the list. Members with no date of birth appear too, in a separate group, so you can check their age yourself.

Where to start#

You can start from either of these places. Both open the same short flow.

• Settings → Users: in the Young Leaders card at the top of the page, click Add Young Leader.
• YLs page (under People in the main menu): click Add Young Leader at the top of the page. If you have no Young Leaders yet, click Add a Young Leader in the middle of the page.

You'll also find Make an Explorer a Young Leader as an option when you click Add user in Settings → Users.

Adding a Young Leader, step by step#

1. Choose the Explorer. Search for them and select their name. Each person's age shows beside their name.
2. Enter their email address. Use the Explorer's own email, not a parent's. They use it to set up and sign in to their login.
3. Choose the sections they help with. Pick the younger sections they volunteer in, for example Beavers or Cubs. Their own Explorer section isn't listed, because it stays their home section.
4. Check the summary and click Make Young Leader.

The Explorer gets a welcome email with a link to set their password. Once they sign in, they see only the sections you chose. They stay a member of their Explorer section, and their badges and history stay on their record.

What Young Leaders can access#

Young Leaders see a focused version of Scoutworks scoped to the sections you assigned.

They cannot see Members, Finance, Email, Knowledge Base, Insights, or Settings.

What's next#

• Tracking the Young Leader Award — modules, Missions, helping hours and the reflective log, once the Young Leader is set up.
• Managing Users and Roles — inviting leaders, admins, and trustees, and managing the full user list.
• Setting Up Explorer Sections — creating Explorer sections and sharing Explorer members across groups for Young Leader roles.
• Understanding Roles and Permissions — full breakdown of what each role can access.