Kit Lists for Camps and Activities

"What do I need to bring?" is the question every parent asks in the week before a camp. Scoutworks kit lists let you build a structured, reusable packing list once, attach it to any camp or activity, and give parents an interactive checklist so you can see who is actually ready on the day.

This is different to the simple What to Bring text field on the Camp form. A kit list is a structured set of items — each with a category, quantity, essential flag, and optional notes — that parents can tick off item by item. You can also download it as a PDF.

Where to find this#

Kit lists appear in three places:

Creating a kit list template#

Templates live at the group level — build one once and reuse it across every camp that year.

1. Open the Events page and switch to the Kit Lists tab.
2. Scoutworks ships with opinionated defaults for common scenarios (Weekend Camp, Day Hike, Programme Meeting). Either pick a default and click Duplicate & Customise, or click New Template to start from scratch.
3. In the side panel, give the template a Name (for example, "Summer Camp Kit List") and an optional Description.
4. Select one or more Event types the template applies to — Camp / Residential, Activity / Trip, or Programme Meeting. This filters which templates appear when you're creating an event.
5. Add items using the editor below.
6. Click Create Template.

Editing items#

Each item has:

Items are grouped by category automatically. Use the essential star for anything the Scout genuinely can't arrive without — that tells parents where to focus.

Attaching a kit list to an event#

When you're creating a Camp, Activity/Trip, or Programme Meeting, the form includes a Kit List card:

1. In the creation dialog, scroll to the Kit List card.
2. You have two options:
   • Choose a template — templates tagged for this event type appear as selectable cards. Click one to attach it.
   • Build a custom list — skip templates and add items specifically for this event.
3. Save the event as normal.

The kit list travels with the event, so when parents open the event they immediately see what to pack.

Saving a one-off list as a template#

If you built a custom list for an event and want to reuse it later, open the event's Kit List tab, click the kebab menu (three dots) on the kit list summary, and choose Save as template. Give it a name and it joins your templates library.

The Kit List tab on event details#

Once an event has a kit list attached, the event details dialog shows a Kit List tab alongside Details, Attendance, Finance, and so on.

The tab has two things on it:

The kit list itself — a read-only summary of the attached list showing every category, item, quantity, and essential badge. Use the kebab menu to Edit kit list (adjust items for this event only) or Delete kit list (remove it from the event without touching the template).

The packing progress dashboard — once parents start ticking items, you get a per-member view of how ready everyone is:

• A summary at the top: total packed, members fully packed, members still to start.
• A row per member with a progress bar, packed count, and last-updated time.
• A print button to download the whole dashboard as a PDF — useful for a pre-camp briefing or an offline check on the day.

Who appears on the dashboard#

The dashboard lists the young people expected on the event:

• Once RSVPs start coming in, it lists everyone who has RSVP'd Yes or been marked present.
• Before anyone has responded, it falls back to who is eligible to attend, based on the event's sign-up mode:

What parents see#

Parents get the interactive version. On the parent event page, any camp or activity with a kit list attached shows a Kit List tab in the event details modal.

For each of their children on the event, parents see:

• An interactive checklist grouped by category (Sleeping, Clothing, Equipment, and so on).
• Essential items flagged with a star so parents know what not to miss.
• A progress bar at the top showing how much they've packed.
• A child selector when they have multiple children on the same event — one tick per child, tracked separately.
• A print button to export a PDF packing list for the fridge door.

Ticks save automatically as the parent packs, so they can start on Monday, pick up on Wednesday, and the state is preserved. Progress also syncs back to your dashboard on the leader side.

What's next#

• Creating Events — set up the camp or activity you want to attach a kit list to.
• RSVPs and Attendance — track who is actually coming before you worry about what they're packing.
• Parent Helpers and Young Leaders — manage the other side of camp prep: volunteers and supervision.