Scouting happens outdoors, so the weather shapes almost everything — whether to pack head torches, remind families about sun cream, or move an activity under cover. Scoutworks now shows the forecast for any event right on its page, so you don't have to check another app or guess. When an event is coming up soon and has a location, you'll see the expected conditions for the day (or every day, for a camp) as soon as you open it.
Where to find this
Open any event from Events in the sidebar. On the event page you'll see a Weather card in the side panel alongside the other event details.
The forecast appears automatically when both of these are true:
- The event is within the next 14 days (that's as far ahead as a reliable forecast reaches).
- The event has a location with a postcode — either a saved location or a postcode typed into the location field.
There's nothing to switch on. If those two things are in place, the forecast is simply there.
What the forecast shows
For the day of the event you'll see:
| What you'll see | What it means |
|---|---|
| Condition | A plain description of the day — "Clear sky", "Light rain", "Heavy rain" and so on. |
| High / low temperature | The warmest and coolest it's expected to get, in °C. |
| Chance of rain | How likely rain is across the day, as a percentage. |
| Wind | The strongest wind expected, in mph. |
| UV | The peak UV strength for the day. |
| Sunset | The time it gets dark. |
| Air quality | Shown only when it's poor enough to be worth knowing about. |
On top of the numbers, Scoutworks adds a short prompt when something is worth flagging:
- High UV — a reminder that sun protection is a good idea.
- Ends after sunset — if your event finishes after dark, a "pack head torches" nudge with the sunset time.
- Poor air quality — a small badge so you can factor it into strenuous activities.
These only appear when they matter, so a calm, clear day stays uncluttered.
Camps and multi-day events
For an event that runs over more than one day, the card shows the full day in detail at the top, then a compact line for each following day with its conditions, chance of rain and temperatures. It's an at-a-glance view of the whole camp's weather, so you can plan which day to do the water activity and which to keep dry.
When there's no forecast
If the card can't show a forecast, it tells you why rather than leaving a gap:
| What you see | Why | What to do |
|---|---|---|
| "Add a location with a postcode to this event to see the forecast." | The event has no location Scoutworks can place on the map. | Add a location (with a postcode) to the event. |
| "Forecast available closer to the date (within 14 days)." | The event is more than two weeks away. | Check back nearer the time — the forecast will appear on its own. |
| "This event has passed." | The event is in the past. | Nothing needed. |
| "Couldn't load the forecast just now." | A temporary hiccup fetching the forecast. | Try again in a little while. |
Weather in risk assessments
When a risk assessment is linked to an event that has a location and falls within the next 14 days, the weather flows straight into it.
On the Conditions step of the risk-assessment wizard, you'll see the same forecast as a banner — and Scoutworks fills in the Weather Conditions notes for you with a short written summary of the day: the temperature range, the conditions, the wind, sunset, and any high-UV or air-quality note.
Two things make this safe to rely on:
- It only fills an empty field. If you've already written your own weather notes, they're never overwritten.
- You stay in control. Edit the wording however you like — your version is kept. A Use forecast button lets you drop the up-to-date summary back in (or refresh it) whenever you want.
When you open a finished risk assessment to read it, the forecast banner is shown there too, so anyone reviewing the assessment can see the conditions it was written for.
What's next
- Creating Events — add a location with a postcode so the forecast can appear.
- Risk Assessments for Events — the three ways to record a risk assessment, including the structured wizard where the weather is pre-filled.
- Kit Lists for Camps and Activities — turn a wet or dark forecast into a packing list parents can tick off.
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What's next?
Related guidesCreating Events
How to create camps, programme meetings, and activities in Scoutworks.
Read articleRisk Assessments for Events
Three ways to record a risk assessment on any event — build one in Scoutworks, upload an existing document, or confirm it's held elsewhere.
Read articleKit Lists for Camps and Activities
How to build reusable kit list templates, attach them to events, and let parents tick items off as they pack.
Read article