Parent helpers
Many events — especially camps, trips, and large activities — need parent volunteers. Scoutworks helps you manage parent helper sign-ups and deadlines directly within the event.
Setting up parent helpers for an event
When creating a Camp or Activity/Trip, the dialog includes a Helpers tab where you can:
- Enable parent helper sign-ups for the event.
- Set a Parent Helper deadline — the date by which parents must volunteer.
Parents see the helper request when viewing the event and can sign up through their portal.
When you accept a parent's offer to help, they get a confirmation email so they know they're expected on the day:
If you have enough helpers and decline an offer, the parent is let down gently by email too:
Managing event leaders
Every event has leadership fields to ensure clear responsibility:
- Leader in Charge — the primary leader responsible for the event. This should be the person making decisions on the day.
- Attending Leaders — other leaders who will be present and helping.
These fields are available in all event creation dialogs (Camp, Programme Meeting, and Activity/Trip) under the Leaders tab.
Young leaders
Young leaders (typically Explorer Scouts helping with younger sections) have their own role in Scoutworks. Their sidebar shows: Dashboard, Events, Badges, and Equipment.
Young leaders can:
- View events they are involved in.
- See their own badge progress.
- Access equipment relevant to their activities.
They cannot see member lists, finance, email, or group settings — keeping their access appropriate to their role.
What's next
- Creating Events — set up camps, meetings, and activities with helper and leader fields.
- RSVPs and Attendance — track who is coming to your events.
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