What Wogglebox is
Wogglebox is equipment management software, built first for Scout groups. It tracks equipment, uniform, badge stock and general stores, with kit bookings, repairs, QR labels on the paid plan, and public request lists for people outside the group.
Wogglebox works next to another system rather than replacing it. Its own FAQ says it “is designed to work alongside Online Scout Manager”, which keeps the programme, badges and membership. There is no automatic sync between the two.
Choose Wogglebox if
- You only want to manage kit, and you are happy to keep OSM or another system for everything else.
- You want a free plan for a small store: up to 75 equipment items, with no time limit.
- You want individual tracking for numbered items such as buoyancy aids or radios, with their own codes and repair history.
Choose Scoutworks if
- You want kit linked to the rest of the group: book it against an event, see who has it, and let trustees see what needs repair.
- You want to hire out kit, halls or minibuses and take payment online.
- You want a supplier you can check: a named UK company on the ICO register, with Cyber Essentials and a public status page.
At a glance
Every Wogglebox fact links to the page it came from, with the date we checked it.
Capability
Alternative
Wogglebox
Recommended
Scoutworks
What it covers
Equipment, uniform and stores: bookings, repairs, inspections and public requests; designed “to work alongside Online Scout Manager”, which keeps programme, badges and membershipWogglebox home page, verified 6 November 2026Wogglebox quartermaster page, verified 6 November 2026
The whole group: members, badges, programme, events, payments, accounts, trustees and equipmentKit, people and events live in one system.
What’s included (10)
- Requests show live availability, and quartermasters approve all, part or none.
- In Per-Item Approval mode, items not marked Requires Approval are reserved automatically.
- Overdue equipment triggers a daily 8am email reminder.
- A Damaged report moves an item to In Repair, and a Good report restores it.
- The asset register handles depreciation, disposals and warranty alerts.
- Export the asset register as an insurance schedule.
- Print QR labels, and scan an item with a phone to open it.
- Issue uniform on loan or to keep; stock goes down and the profile records it.
- Parents claim lost property from home with This is ours.
- The Marketplace (beta) lets groups sell, swap or give away kit, nearest first.
Price
Free plan at £0; Wogglebox+ at £49 per group per year, labelled an “Early Supporter Price”Wogglebox pricing, verified 6 November 2026
£150 a year for the whole group, every feature included, six months freeOne price covers equipment and everything else the group runs.
Free plan limits
Free plan: 75 equipment items, 50 uniform items, 30 badge items, 10 team members, 1 site, 3 storage locations, 90 days of historyWogglebox pricing, verified 6 November 2026
One price for unlimited sections and members, with every feature includedA large store never hits a cap.
Kit bookings
Multi-item bookings with active, overdue, returned and cancelled statusWogglebox home page, verified 6 November 2026
Check kit out and in, link a checkout to an event, and see bookings on a timelineA booking sits against the event it is for.
QR labels
QR labels and scan-to-book are a Wogglebox+ featureWogglebox quartermaster page, verified 6 November 2026
Print QR labels and scan them on a phone to check kit out or in, on every planEvery group can scan kit in and out.
Condition and repairs
Repair status, comments and an audit trail on every plan; inspection schedules on Wogglebox+, which the pricing page labels “In progress”Wogglebox home page, verified 6 November 2026Wogglebox pricing, verified 6 November 2026
Condition reports with photos, a history for each item, and flags for repair or replacementYou see the state of each item before a camp.
Uniform
Uniform stock, and a parent-facing Uniform Shop request form on Wogglebox+ with no online paymentWogglebox guide, verified 6 November 2026
Track uniform stock and issue it to membersIssued uniform is linked to the member who has it.
Lending to others
PartialPublic equipment request lists on Wogglebox+; online payments are “not yet” liveWogglebox home page, verified 6 November 2026Wogglebox guide, verified 6 November 2026
A public hire portal for kit, halls, campsites and minibuses, with prices, approval and online payment; a Marketplace to swap kit with other groupsHire income arrives with the booking.
What’s included (10)
- Hirers book on a public portal with live availability and an itemised quote, with no account.
- Each asset confirms automatically, waits for review, or goes to a named approver.
- Price by hour, day, night or person, per organisation tier, with future price rows.
- Booking rules cover blocked dates, notice, minimum and maximum stay, capacity and buffers.
- The calendar greys out dates that break a rule, with a plain-English hint.
- Confirmation, reminder, balance-due and post-stay emails send on their own.
- Every hire payment posts to the Ledger with asset, booking reference and hirer.
- Unpaid bookings cancel after a set number of days and release the slot.
- A timeline shows hire, equipment and events together, with clashes ringed in red.
- Hirers tick to accept each asset’s terms PDF, and the version is recorded.
Import and export
CSV, Excel and “best-effort” OSM PDF import; says “you can export your data at any time”, and lists CSV and Excel export as a Wogglebox+ featureWogglebox guide, verified 6 November 2026Wogglebox quartermaster page, verified 6 November 2026
Import kit from a spreadsheet, and export the inventory, usage and asset register as spreadsheetsSpreadsheet export is on every plan.
Link to member records
Not offeredNo automatic sync with OSM: “Wogglebox does not pull data from OSM, and OSM does not pull data from Wogglebox”Wogglebox: OSM and Wogglebox, verified 6 November 2026
Equipment is in the same system as members, events and trusteesNothing needs to be copied between two systems.
Sign-up
Sign-up is by request; each group is reviewed before its space is created. Paid upgrades are by enquiry and invoiceWogglebox request access page, verified 6 November 2026Wogglebox guide, verified 6 November 2026
Start straight away, with six months freeYou can start the same day.
Member records
Not offeredWogglebox says Online Scout Manager handles membership. It calls itself "not a Scout membership database".Wogglebox home page FAQ, verified 6 November 2026Wogglebox guide "Equipment Management Software for Youth Organisations", verified 6 November 2026Wogglebox guide "Equipment Management Software for Youth Organisations", verified 6 November 2026
Eight-tab member records with care plans, parent verification campaigns that chase stale data, a Data Cleanup health score, duplicate merge, and cross-group share or transfer.Member records stay complete and current without leaders chasing each family.
What’s included (10)
- Verification campaigns ask parents to check contacts, medical, permissions, details and address, with reminders.
- A parent who RSVPs Yes is asked to check one stale area of their child’s record.
- Data Cleanup scores your records out of 100 and previews each fix before you apply it.
- Duplicate checks run on manual add, waiting list, transition plan and badge import.
- Structured care plans with review reminders; safeguarding plans are locked to admins.
- Share a member read-only with another group, or transfer them, with parent consent.
- Edit names, sections, roles, patrols and dates in place on the members table.
- UK address autocomplete fills street, town, county and postcode on every address field.
- Each member’s Events tab shows every event they were invited to and how they answered.
- Export a CSV that matches the current filter and search exactly.
Parent portal
Not offeredWogglebox names OSM as the platform for members and parents. Wogglebox+ has a public parent-facing Uniform Shop request form, not a parent account area.Wogglebox resource "Online Scout Manager and Wogglebox", verified 6 November 2026Wogglebox guide, verified 6 November 2026
A free parent portal where families edit records, sign consent forms, RSVP and offer to help, pay by Direct Debit, submit badge evidence and use a private calendar feed.Families keep their own details current and reply without chasing.
What’s included (10)
- Parents edit medical, dietary, emergency contacts and consents; leaders see changes at once.
- Consent forms open from a secure link with no login, with a drawn signature.
- Parents submit badge evidence per requirement, and resubmit only what a leader returned.
- Per-parent calendar feeds for Apple, Google or Outlook stop working when a parent leaves.
- My Finances shows recurring payments, history, a yearly statement with CSV, and Gift Aid.
- A weekly badge email lists each child’s badges awarded or completed that week.
- A uniform diagram shows where each awarded badge goes, with a printable checklist.
- Parents tick an interactive kit list for each child as they pack.
- One parent account covers children in several Scout groups, and parents never pay for it.
- Parents are emailed as soon as their child comes off an event waiting list.
Youth portal (My Scouting)
Not offeredWogglebox’s privacy policy says it does not knowingly offer accounts to under-18s. We found no youth login.Wogglebox privacy policy, verified 6 November 2026
My Scouting gives Scouts and Explorers their own login to see badge progress and events, tick kit lists, and suggest and vote on ideas that leaders approve.Young people follow their own progress and have a say in the programme.
What’s included (9)
- Have Your Say: young people suggest ideas, and a leader approves each before the section votes.
- Votes show live counts; closed votes show results as bars with the winner marked.
- My Badges shows earned badges and the steps left on each one.
- Event pages show the schedule, menu and a kit list they tick, shared with parents.
- My Journey shows weeks attended, milestones and recognitions, with no comparison to others.
- A badge earned since the last visit gets a one-time reveal.
- Leaders survey young members inside My Scouting, and young people are never emailed.
- A parent sets the username and password, so no email address is needed.
- No messaging between young people, no leaderboards and no view of other children.
Young Leaders
Not offeredWe found no Young Leader features or Young Leader Award tracking on its public pages.Wogglebox privacy policy, verified 6 November 2026
Young Leaders get a login scoped to the sections they help, draft programme events that a leader publishes, and full Young Leader Award tracking with helping hours.Young Leaders shape the programme while leaders keep control of what goes live.
What’s included (10)
- Young Leaders create draft programme events, and a leader publishes them, so leaders control what goes live.
- Young Leader Award tracks Modules A–K, Missions One–Four, helping hours and a reflective log.
- Marking a Young Leader present at a younger section’s event creates a helping-hours session.
- Invite only the Young Leaders who still need the modules an event teaches.
- Invite Young Leaders from other sections; they never take a young person’s place.
- Young Leaders do not count in an event’s adult ratios.
- Their login has no member lists, medical or contact details, or finance.
- Paid-event RSVPs go to the parent; free-event RSVPs go to the Young Leader.
- Weekly meetings carry their Young Leaders into every week, with RSVPs set from one tab.
- The district sees Young Leader progress per module and mission, by group.
Waiting list
Not offeredWe found no waiting list on its public pages. Wogglebox says OSM handles membership.Wogglebox home page FAQ, verified 6 November 2026
A public waiting list form with automatic six-tier ranking, a three-column triage workspace, place offers with deadlines, a Transition Planner for move-ups, and parent self-withdraw and deferral.Fair, explainable offers, and a list that keeps itself current.
What’s included (10)
- Six priority tiers rank every applicant automatically; you set the order and record overrides.
- The Transition Planner suggests every move-up and intake from ages, capacities and priority tiers.
- Triage groups applicants into Needs you, Ready to accept and Done, with batch accept.
- Queue positions move up automatically when someone accepts, declines, withdraws or lets an offer expire.
- Section capacity limits close the waiting list when a section is full.
- Parents defer their place to a later date through a secure email link.
- Parents withdraw from any waiting list email, and the section leader is told.
- Local, Nearby or Far badges show how far each applicant lives from the meeting place.
- Embed the form on your website or share a link, with a Scout Pages integration.
- Create Member fills the record from the application; a mistaken enrolment rolls back safely.
Email and notifications
PartialWogglebox sends booking and public-request emails, and plans more email alerts. It says it does not try to replace parent communication systems.Wogglebox guide "Scout Summer Camp Logistics", verified 6 November 2026Wogglebox pricing page, verified 6 November 2026Wogglebox product roadmap, verified 6 November 2026
A built-in email client with self-updating recipient groups, scheduling, shared templates, group branding, AI writing help, per-email delivery logs and a weekly leader digest.Every family gets the right message, and you can see it arrived.
What’s included (10)
- Section recipient groups for Everyone, Parents, Leaders and Young Leaders stay up to date themselves.
- Email Logs show each email as Delivered, Bounced, Complained or Failed, with a timeline.
- Scheduled emails go one message per recipient, so they work for more than 50 people.
- Scheduled emails interrupted by a restart carry on, and never send twice.
- A 7am weekly leader digest covers upcoming events, badge progress, attendance trends and actions.
- Merge fields show only what fits the recipients, such as a family’s queue position.
- Sent emails keep their full branding, with header, logo and signature bar, as recipients saw them.
- Email templates are shared across all leaders in your group.
- AI Check flags a missing reply date, payment route, kit list or contact before you send.
- Automatic RSVP, consent, payment and waiting list emails run for every workflow.
Events and attendance
Planned onlyThe roadmap lists "Event and camp planning" as Planned. Today, bookings record the section and activity using kit, with a read-only bookings calendar feed.Wogglebox product roadmap, verified 6 November 2026Wogglebox guide, verified 6 November 2026Wogglebox guide "Scout Summer Camp Logistics", verified 6 November 2026
Events with per-section capacity and event waiting lists, payment and consent requests raised by an RSVP, a full RSVP history, an offline register, and card, calendar and table views.Leaders see who is coming, who has consented and who has paid.
What’s included (10)
- A Yes RSVP creates the payment request from the event’s payment rule, with deposit and balance.
- Consent requests go out on a Yes RSVP, with reminders and one PDF per parent.
- Freed places go automatically to the longest-waiting child in the same section, with an email.
- Event insights flag near deadlines, low replies and missing risk assessors.
- Every RSVP keeps a full history of who answered, when, and every change.
- The offline register saves attendance on the device and syncs when back online.
- RSVP reminders go out 7, 4 and 2 days before the deadline.
- Embed the group calendar on your website, with event, hire or availability layers.
- Phased sign-up opens places in waves and enforces wave priority.
- The Events page has card, calendar, agenda and table views, with table columns you choose.
Event safety
Not offeredWogglebox says it does not replace safeguarding systems, risk assessments or medical records, and asks groups not to store medical or safeguarding data in it.Wogglebox guide "Equipment Management Software for Youth Organisations", verified 6 November 2026Wogglebox terms of use, verified 6 November 2026
Live ratio checks against POR with short-staffing emails, risk assessments with AI hazard suggestions, incident reports with an HQ helper, a medication log and an In Touch view.Every trip is staffed, assessed and recorded to Scouts guidance.
What’s included (10)
- The ratio bar uses POR minimums and updates live as adults confirm.
- Short-staffing emails reach the Leader in Charge 3 days, 24 hours and 4 hours out.
- The risk assessment wizard scores before and after, with AI hazard suggestions grounded in POR.
- Show risk evidence three ways: build it, upload a document, or confirm it was done elsewhere.
- Serious incidents get an HQ reporting helper with copy-ready blocks and an HQ Reported badge.
- A nominated incident approver gets each report, with admins as backup.
- The Medication tab logs doses and first aid beside the child’s medical summary and consent.
- The In Touch home contact gets a phone view of roster, headcount, numbers and escalation steps.
- The leader-in-charge report shows member photos beside allergy and medical information.
- Import or export a whole risk library as CSV.
Hikes and camps
PartialWogglebox says it does not replace route planning or the formal expedition process. It covers the camp kit side: kit lists, Equipment Kits and printable checklists.Wogglebox guide "Equipment Management Software for Youth Organisations", verified 6 November 2026Wogglebox guide "Scout Summer Camp Logistics", verified 6 November 2026
A route planner with OS grid references, Naismith times and true-scale printing, a to-scale campsite planner, live expedition tracking with alarms, and costed camp menus.Plan routes, camps and food in one place, with nothing typed twice.
What’s included (10)
- Route cards give grid references, bearing, distance, climb and Naismith times for each leg.
- Print routes at true 1:25,000 or 1:50,000 scale with OS grid lines, or export GPX.
- Teams check in by join code or QR card with no account, on a live map.
- A help request or a quiet team sounds an alarm until a leader acknowledges it.
- Overdue tracking teams show in an amber banner, most overdue first.
- The campsite planner draws tents and facilities to true size on a real map.
- Camp menus build a shopping list rounded to whole packs and priced from ONS averages.
- The dietary tab names the attendees each dish could affect.
- A menu linked to an event takes its headcounts from the event’s RSVPs.
- The camp budget calculator compares pricing presets side by side with the surplus.
Programme planning
Not offeredWogglebox says Online Scout Manager handles programme planning.Wogglebox home page FAQ, verified 6 November 2026Wogglebox llms.txt, verified 6 November 2026
A planner that builds a term from a badge goal using about 2,000 activities, live requirement coverage, AI term drafts, event schedules with clash checks, and patrol scoreboards.Each term covers the badges you planned, with less evening prep.
What’s included (10)
- Pick a badge goal, and the planner spreads one meeting slot per requirement across the term.
- Each slot suggests activities from about 2,000 Scout activities, ranked by meeting length.
- A live coverage panel shows which requirements are covered and which are open.
- Publish the term as draft events with activities and badge links; republishing updates them.
- Plan with AI (beta) drafts titles, notes and activities tagged to requirements.
- Event schedules flag people who are double-booked and activities over capacity.
- The Requirement Finder lists the badge requirements an activity could count towards.
- Programme plans can invite the section’s leaders and Young Leaders to every event they generate.
- Auto-balance patrols with a preview and undo, and award points to a scoreboard.
- The Term Programme report gives a printable overview of events, filtered by section and date.
Badges and awards
Not offeredWogglebox says OSM handles badges. Wogglebox tracks badge stock as inventory (Free plan: 30 badge items), not badge progress or awards.Wogglebox home page FAQ, verified 6 November 2026Wogglebox pricing page, verified 6 November 2026Wogglebox home page, verified 6 November 2026
Attendance does the counting: requirements, Nights Away and Hikes Away build up from events attended, a leader confirms each award, plus evidence review, Badge Forecast and stock.Progress counts itself, and nothing is awarded without a leader.
What’s included (10)
- Attendance does the counting: requirements linked to an event are offered for everyone marked present.
- Nights Away, Hikes Away and Time on Water add up and show Ready to award.
- A leader confirms each award, so nothing is awarded by mistake.
- The evidence queue lets you approve, return with a reason, or re-map each requirement.
- Badge Forecast names young people at risk and the requirements that finish the most badges.
- The forecast uses the same completion rules as awarding, so the two cannot disagree.
- Awarding a badge takes it out of stock at once.
- A weekly badge shopping-list email lists only the badges you need to buy.
- Import every OSM badge export at once with a full preview; re-runs are safe.
- When requirements change, old and new versions run side by side.
Parent payments
Not offeredWogglebox says online payments are "Not yet" part of the workflow and that it does not try to replace payment systems.Wogglebox guide FAQ, verified 6 November 2026Wogglebox guide "Scout Summer Camp Logistics", verified 6 November 2026
One-off Open Banking instant bank payments and recurring Direct Debit, both through GoCardless with no platform fee, plus automatic catch-up, pauses, refunds, bulk chasing and an audit log.Subs and trip money arrive on time, with no cash to handle.
What’s included (10)
- One-off payments by instant bank payment: parents approve in their banking app, and money is sent straight away.
- Recurring subs by Direct Debit, with one mandate per parent for all their children.
- Scoutworks charges no platform fee on payments; GoCardless charges its own processing fee.
- Catch-up collects missed payments automatically, after the parent accepts the exact amount.
- The payments grid shows every member against every collection, with a status in each cell.
- Bulk chase emails parents, resends Direct Debit links or sends approval reminders.
- Admins and treasurers are told at once when a Direct Debit payment fails.
- Pause a subscription for a set number of payments, and it resumes on its own.
- An Activity tab logs every pause, skip, resume, cancel and collection-day move, with who and when.
- Refund in full or in part; the dialog shows your GoCardless balance first.
Accounts and bookkeeping
Not offeredWogglebox says it does not replace financial accounting.Wogglebox guide "Equipment Management Software for Youth Organisations", verified 6 November 2026
Charity cash accounting with GoCardless collections and fees posted and categorised automatically, one-click payout matching, CSV statement import with duplicate checks, restricted funds and trustee-ready reports.Books that reconcile, and year-end reports ready for trustees.
What’s included (10)
- Each GoCardless collection and fee goes into the Ledger automatically, with a fixed category.
- Scoutworks suggests the GoCardless payout split, and the treasurer confirms it with one click.
- Import CSV statements from the main UK banks; duplicate lines are caught and skipped.
- Match suggestions are scored on reference, amount, date and payee.
- Restricted funds show allocated, spent and remaining, and flag an overspent fund.
- Financial Overview, Restricted Funds, Budget Variance and Receipts & Payments export as trustee-ready PDFs.
- Spending limits alert at 80% and 100%, and income targets warn when they fall behind.
- Closed accounting years refuse any transaction, settlement or import dated inside them.
- Every Ledger transaction has an Activity trail of who added, reconciled and changed it.
- Download a ZIP pack of every receipt for any date range.
Expense claims
Not offeredWe found no expense claims or reimbursements on its public pages.Wogglebox wogglebox.app (checked), verified 6 November 2026Wogglebox guide (checked), verified 6 November 2026Wogglebox pricing (checked), verified 6 November 2026
Multi-line claims that mix reimbursements, mileage and supplier invoices, with receipt scanning, per-line approval routed to each event’s approver, and Ledger posting on settlement.Volunteers are repaid quickly, and every claim has a receipt trail.
What’s included (10)
- One claim mixes reimbursements, mileage and supplier payments, each line with its own budget or fund.
- Receipt scanning fills shop, amount, date and the category last used for that shop.
- A duplicate receipt warning names the other claim that holds the same file.
- Mileage uses postcodes, passengers and the group rate, with a straight-line distance check.
- Each line goes to the event’s nominated approver, or to the group default.
- Claims under your threshold are approved automatically.
- Settling a line posts it to the Ledger with its category, section and event.
- Treasurers approve or reject claim lines by swiping on a phone.
- A weekly digest lists unpaid supplier items past their due date.
- Submit an expense claim straight from an event.
Gift Aid
Not offeredWe found no Gift Aid feature on its public pages.Wogglebox wogglebox.app (checked), verified 6 November 2026Wogglebox guide (checked), verified 6 November 2026Wogglebox pricing (checked), verified 6 November 2026
One parent’s declaration covers the whole family, with automatic parent prompts, future eligible payments linked automatically, manual overrides, and an HMRC R68(GAD) export previewed by donor.Claim all the Gift Aid your families’ payments qualify for.
What’s included (10)
- Parents are asked to declare the first time they pay an eligible one-off.
- A dashboard banner prompts parents with an eligible subscription and no declaration.
- Once a declaration exists, every future eligible payment links to it automatically.
- HMRC R68(GAD) export, previewed by donor, for any date range.
- The export includes only payments made while a declaration was in force.
- A coverage tile projects the Gift Aid left unclaimed.
- Manual overrides cover declarations held outside Scoutworks; the export flags them so you add donor details.
- Parents see a five-year tax summary to copy into Self Assessment.
- The Gift Aid tax year starts at midnight UK time on 6 April, on every screen.
- Fundraising donations carry Gift Aid declarations too.
Trustees and governance
Not offeredWe found no trustee or governance features on its public pages.Wogglebox wogglebox.app (checked), verified 6 November 2026Wogglebox guide (checked), verified 6 November 2026Wogglebox pricing (checked), verified 6 November 2026
A strategic risk register, conflicts register, trustee duty board, Compliance Health Score, weekly Charity Commission checks, premises audits and a one-file Board Pack.Trustees can show they meet their duties, with evidence ready.
What’s included (10)
- The Board Pack PDF covers membership, finance, attendance and risk, for one of five preset periods.
- The Charity Commission record is checked weekly, and changes and financial distress are called out.
- A strategic risk register with a 5x5 heatmap, owners, mitigation and review dates.
- Conflict declarations cannot be edited; superseding one keeps the original.
- The premises audit turns every Partly or No answer into a trustee action.
- 29 ready-made compliance logbook templates based on The Scouts’ guidance.
- A failed check becomes a trustee action with an owner, due in two weeks.
- Trustee Insights opens with an Action Required panel of overdue reviews and duties.
- The reserves policy card shows free reserves against your target.
- Trustees see aggregate data only, never member names or medical details.
Insights and reports
Planned onlyThe pricing page lists "Reports & Insights" as Coming soon. The roadmap lists an analytics dashboard as Research.Wogglebox pricing page, verified 6 November 2026Wogglebox product roadmap, verified 6 November 2026
A tabbed Insights dashboard for members, capacity, events, badges, finance, adults and safety, with a session-by-session register, an adult engagement view, and census, leavers and rota reports.Spot drift, gaps and trends before they become problems.
What’s included (10)
- The attendance register highlights who is drifting and summarises each section.
- Adult Engagement shows leader turnout, two-deep coverage and ratios for each section.
- The Parent Rota report shows fill rate, events needing helpers and who never volunteered.
- The Actions Required card gathers pending RSVPs, approvals, consent chases and age-outs.
- The Capacity tab shows section occupancy, the waiting list funnel and movement projections.
- A heatmap checks that recognition awards, such as Cub of the Week, are spread fairly.
- A Census Report PDF summarises membership data for the Scouts census.
- A Leavers Report lists members who left in any date range, as a spreadsheet.
- Each member summary card has an info button that explains how the figure is calculated.
- Survey parents, volunteers and trustees, with NPS results and a section breakdown.
District portal
PartialDistricts can register their own Wogglebox space and publish kit lists for groups. Cross-group event equipment sharing is listed as Research. We found no multi-group district oversight.Wogglebox register page, verified 6 November 2026Wogglebox home page, verified 6 November 2026Wogglebox product roadmap, verified 6 November 2026
A free district portal with a Needs you dashboard, district events with places per group, broadcasts, de-duplicated waiting list demand, Young Leader progress and weekly charity checks.Districts support their groups with live figures, at no cost.
What’s included (10)
- The district portal is free, and so are district-run units such as Explorer units.
- Needs you lists units without an admin, serious charity changes and incidents not reported to HQ.
- Invite groups to a district event with a number of places for each group.
- Remind groups that have not answered a district event invitation.
- Broadcasts filter by postcode, distance, section and role, with a live recipient count.
- Each waiting child is counted once across groups, to show true demand.
- One district waiting list link and QR code cover every connected group.
- The Charity Commission register is checked weekly for the district and every connected group.
- Email the families of a district event without seeing their addresses.
- Districts never see individual medical information or contact details.
Roles and permissions
Four roles: Group Admin, Quartermaster, Leader and Viewer, invited by email link. Permissions are independent of OSM.Wogglebox Scout Quartermaster Software page, verified 6 November 2026Wogglebox resource "Online Scout Manager and Wogglebox", verified 6 November 2026
Two main roles, Volunteer and Admin, plus Trustee, Treasurer and Quartermaster permissions added to a person, with section access checked on every request and reversible suspension.Everyone sees what they need, and setup takes minutes.
What’s included (10)
- Choose one of two main roles: a Volunteer runs assigned sections, an Admin runs everything.
- Add Trustee, Treasurer or Quartermaster on top of a role, not instead of it.
- A Treasurer with no sections sees only finance.
- Trustee-only users get read-only governance access with no section.
- Volunteers see members only in the sections they are assigned to.
- Removing a leader from a section roster removes their access to its young people.
- Promote a young person to Young Leader, Volunteer or Admin, keeping one record.
- Suspend a volunteer, then reinstate them in one step with no new invitation.
- Filter users by status and send or resend invitations in bulk.
- Treasurers lose finance access when they step down.
Security and data protection
PartialWogglebox documents HTTPS, role permissions, database row-level security, EU hosting, and Google or Microsoft sign-in. We found no mention of two-factor sign-in or a security certification.Wogglebox privacy policy, verified 6 November 2026Wogglebox Scout Quartermaster Software page, verified 6 November 2026Wogglebox llms.txt, verified 6 November 2026
EU hosting, Cyber Essentials certification, encryption at rest and in transit, passkeys and enforceable two-factor, an alerting audit trail, and a subject access request tracker.Your members’ data is protected, and you can show how.
What’s included (10)
- Hosted in the EU, and encrypted in transit and with AES-256 at rest.
- UK Cyber Essentials certified, with cyber insurance.
- Role changes, bank changes, data exports and API key use are logged, with alerts.
- Admins can require two-factor for everyone and choose the allowed methods.
- Passkeys with Face ID, Touch ID, Windows Hello or a hardware security key.
- Track subject access requests against a one-month deadline, and export a member as one file.
- GDPR erasure anonymises the person and keeps audit and safety trails.
- Another adult’s medical details open for the event’s leader in charge, and each opening is logged.
- Every uploaded file is scanned for viruses.
- Signing in on a shared device clears the earlier person’s data across browser tabs.
AI help
Not offeredWe found no AI features on its public pages.Wogglebox wogglebox.app (checked), verified 6 November 2026Wogglebox guide (checked), verified 6 November 2026Wogglebox pricing (checked), verified 6 November 2026
AI term drafts tagged to badge requirements, an email writing bar with pre-send checks, POR-grounded risk suggestions, receipt scanning, and Bring Your Own AI Provider (beta).Less evening admin; built-in AI features never send members’ personal details.
What’s included (10)
- Plan with AI drafts each meeting’s title, notes and activities, tagged to requirements.
- The writing bar drafts, polishes, shortens or changes the tone of an email.
- Check flags a missing reply date, payment route or kit list, and never edits.
- Risk assessments get hazard and control suggestions grounded in current POR.
- Receipt scanning fills claim details and never overwrites what you typed.
- Bring Your Own AI Provider (beta): OpenAI, Anthropic, Google or xAI, with a model choice.
- Your key is tested before saving; if it fails, AI pauses and admins are told.
- The built-in writing help never sends names, email addresses, phone numbers, or medical or dietary data.
- Connect Claude, Cursor or VS Code to group data through a read-only key.
- Groups on the Scoutworks provider get a monthly allowance with a visible counter.
API and integrations
PartialWogglebox offers a private read-only bookings calendar feed (ICS) and CSV/Excel import. We found no public API. It says an OSM integration is on the long-term roadmap.Wogglebox guide, verified 6 November 2026Wogglebox guide, verified 6 November 2026Wogglebox resource "Online Scout Manager and Wogglebox", verified 6 November 2026
Read-only API keys (beta) scoped by area, incremental reads, an MCP route for AI assistants, signed webhooks (beta), and district keys that read totals only.Use your group’s data in your own tools, safely.
What’s included (10)
- Admins create read-only keys scoped to members, events, badges or the waiting list.
- Keys never share health information, bank details or free-text notes.
- Incremental reads return only the records changed since the last run.
- Guides for Google Sheets, Excel, n8n, Zapier and Python, with a practice demo key.
- Keys can expire, change scope without a new key, and are revoked at once.
- District, county and area keys read totals only across sharing groups.
- AI assistants connect through the same read-only key, as an MCP server.
- Webhooks (beta) send a signed message when a member moves section or a payment updates.
- Attach live Google Docs and Sheets to files, risk assessments and events.
- Embed the waiting list form on your group’s website.
Mobile and offline
PartialWogglebox is a web app; its site shows phone use for QR scans and photos. We found no app store app, offline mode or push notifications.Wogglebox Scout Quartermaster Software page, verified 6 November 2026Wogglebox home page, verified 6 November 2026Wogglebox guide "Why adding photos to your Scout group inventory saves time", verified 6 November 2026
An installable app for iPhone and Android with push notifications, an offline register that syncs, a phone menu for every page, and updates that never lose your work.Run meetings from a phone, even without signal.
What’s included (10)
- The offline register saves attendance on the phone and syncs when back online.
- Install from the browser on iPhone or Android, with no app store.
- Offline, you can still view the member list and information already loaded.
- Push notifications per device, including iPhone once the app is installed.
- An offline banner shows when the connection drops, and the session stays active.
- A new version asks before reloading, so a half-written email is not lost.
- The phone menu is a bottom sheet that reaches every destination.
- The phone Back button closes pop-ups one at a time.
- Treasurers approve or reject claim lines by swiping on a phone.
- Leaders complete premises logbook checks on a phone.
Wogglebox facts checked against its published pages and public registers on 6 November 2026. Visit Wogglebox
Alternative
Wogglebox
What it covers
Equipment, uniform and stores: bookings, repairs, inspections and public requests; designed “to work alongside Online Scout Manager”, which keeps programme, badges and membershipWogglebox home page, verified 6 November 2026Wogglebox quartermaster page, verified 6 November 2026Price
Free plan at £0; Wogglebox+ at £49 per group per year, labelled an “Early Supporter Price”Wogglebox pricing, verified 6 November 2026Free plan limits
Free plan: 75 equipment items, 50 uniform items, 30 badge items, 10 team members, 1 site, 3 storage locations, 90 days of historyWogglebox pricing, verified 6 November 2026Kit bookings
Multi-item bookings with active, overdue, returned and cancelled statusWogglebox home page, verified 6 November 2026QR labels
QR labels and scan-to-book are a Wogglebox+ featureWogglebox quartermaster page, verified 6 November 2026Condition and repairs
Repair status, comments and an audit trail on every plan; inspection schedules on Wogglebox+, which the pricing page labels “In progress”Wogglebox home page, verified 6 November 2026Wogglebox pricing, verified 6 November 2026Uniform
Uniform stock, and a parent-facing Uniform Shop request form on Wogglebox+ with no online paymentWogglebox guide, verified 6 November 2026Lending to others
PartialPublic equipment request lists on Wogglebox+; online payments are “not yet” liveWogglebox home page, verified 6 November 2026Wogglebox guide, verified 6 November 2026Import and export
CSV, Excel and “best-effort” OSM PDF import; says “you can export your data at any time”, and lists CSV and Excel export as a Wogglebox+ featureWogglebox guide, verified 6 November 2026Wogglebox quartermaster page, verified 6 November 2026Link to member records
Not offeredNo automatic sync with OSM: “Wogglebox does not pull data from OSM, and OSM does not pull data from Wogglebox”Wogglebox: OSM and Wogglebox, verified 6 November 2026Sign-up
Sign-up is by request; each group is reviewed before its space is created. Paid upgrades are by enquiry and invoiceWogglebox request access page, verified 6 November 2026Wogglebox guide, verified 6 November 2026Member records
Not offeredWogglebox says Online Scout Manager handles membership. It calls itself "not a Scout membership database".Wogglebox home page FAQ, verified 6 November 2026Wogglebox guide "Equipment Management Software for Youth Organisations", verified 6 November 2026Wogglebox guide "Equipment Management Software for Youth Organisations", verified 6 November 2026Parent portal
Not offeredWogglebox names OSM as the platform for members and parents. Wogglebox+ has a public parent-facing Uniform Shop request form, not a parent account area.Wogglebox resource "Online Scout Manager and Wogglebox", verified 6 November 2026Wogglebox guide, verified 6 November 2026Youth portal (My Scouting)
Not offeredWogglebox’s privacy policy says it does not knowingly offer accounts to under-18s. We found no youth login.Wogglebox privacy policy, verified 6 November 2026Young Leaders
Not offeredWe found no Young Leader features or Young Leader Award tracking on its public pages.Wogglebox privacy policy, verified 6 November 2026Waiting list
Not offeredWe found no waiting list on its public pages. Wogglebox says OSM handles membership.Wogglebox home page FAQ, verified 6 November 2026Email and notifications
PartialWogglebox sends booking and public-request emails, and plans more email alerts. It says it does not try to replace parent communication systems.Wogglebox guide "Scout Summer Camp Logistics", verified 6 November 2026Wogglebox pricing page, verified 6 November 2026Wogglebox product roadmap, verified 6 November 2026Events and attendance
Planned onlyThe roadmap lists "Event and camp planning" as Planned. Today, bookings record the section and activity using kit, with a read-only bookings calendar feed.Wogglebox product roadmap, verified 6 November 2026Wogglebox guide, verified 6 November 2026Wogglebox guide "Scout Summer Camp Logistics", verified 6 November 2026Event safety
Not offeredWogglebox says it does not replace safeguarding systems, risk assessments or medical records, and asks groups not to store medical or safeguarding data in it.Wogglebox guide "Equipment Management Software for Youth Organisations", verified 6 November 2026Wogglebox terms of use, verified 6 November 2026Hikes and camps
PartialWogglebox says it does not replace route planning or the formal expedition process. It covers the camp kit side: kit lists, Equipment Kits and printable checklists.Wogglebox guide "Equipment Management Software for Youth Organisations", verified 6 November 2026Wogglebox guide "Scout Summer Camp Logistics", verified 6 November 2026Programme planning
Not offeredWogglebox says Online Scout Manager handles programme planning.Wogglebox home page FAQ, verified 6 November 2026Wogglebox llms.txt, verified 6 November 2026Badges and awards
Not offeredWogglebox says OSM handles badges. Wogglebox tracks badge stock as inventory (Free plan: 30 badge items), not badge progress or awards.Wogglebox home page FAQ, verified 6 November 2026Wogglebox pricing page, verified 6 November 2026Wogglebox home page, verified 6 November 2026Parent payments
Not offeredWogglebox says online payments are "Not yet" part of the workflow and that it does not try to replace payment systems.Wogglebox guide FAQ, verified 6 November 2026Wogglebox guide "Scout Summer Camp Logistics", verified 6 November 2026Accounts and bookkeeping
Not offeredWogglebox says it does not replace financial accounting.Wogglebox guide "Equipment Management Software for Youth Organisations", verified 6 November 2026Expense claims
Not offeredWe found no expense claims or reimbursements on its public pages.Wogglebox wogglebox.app (checked), verified 6 November 2026Wogglebox guide (checked), verified 6 November 2026Wogglebox pricing (checked), verified 6 November 2026Gift Aid
Not offeredWe found no Gift Aid feature on its public pages.Wogglebox wogglebox.app (checked), verified 6 November 2026Wogglebox guide (checked), verified 6 November 2026Wogglebox pricing (checked), verified 6 November 2026Trustees and governance
Not offeredWe found no trustee or governance features on its public pages.Wogglebox wogglebox.app (checked), verified 6 November 2026Wogglebox guide (checked), verified 6 November 2026Wogglebox pricing (checked), verified 6 November 2026Insights and reports
Planned onlyThe pricing page lists "Reports & Insights" as Coming soon. The roadmap lists an analytics dashboard as Research.Wogglebox pricing page, verified 6 November 2026Wogglebox product roadmap, verified 6 November 2026District portal
PartialDistricts can register their own Wogglebox space and publish kit lists for groups. Cross-group event equipment sharing is listed as Research. We found no multi-group district oversight.Wogglebox register page, verified 6 November 2026Wogglebox home page, verified 6 November 2026Wogglebox product roadmap, verified 6 November 2026Roles and permissions
Four roles: Group Admin, Quartermaster, Leader and Viewer, invited by email link. Permissions are independent of OSM.Wogglebox Scout Quartermaster Software page, verified 6 November 2026Wogglebox resource "Online Scout Manager and Wogglebox", verified 6 November 2026Security and data protection
PartialWogglebox documents HTTPS, role permissions, database row-level security, EU hosting, and Google or Microsoft sign-in. We found no mention of two-factor sign-in or a security certification.Wogglebox privacy policy, verified 6 November 2026Wogglebox Scout Quartermaster Software page, verified 6 November 2026Wogglebox llms.txt, verified 6 November 2026AI help
Not offeredWe found no AI features on its public pages.Wogglebox wogglebox.app (checked), verified 6 November 2026Wogglebox guide (checked), verified 6 November 2026Wogglebox pricing (checked), verified 6 November 2026API and integrations
PartialWogglebox offers a private read-only bookings calendar feed (ICS) and CSV/Excel import. We found no public API. It says an OSM integration is on the long-term roadmap.Wogglebox guide, verified 6 November 2026Wogglebox guide, verified 6 November 2026Wogglebox resource "Online Scout Manager and Wogglebox", verified 6 November 2026Mobile and offline
PartialWogglebox is a web app; its site shows phone use for QR scans and photos. We found no app store app, offline mode or push notifications.Wogglebox Scout Quartermaster Software page, verified 6 November 2026Wogglebox home page, verified 6 November 2026Wogglebox guide "Why adding photos to your Scout group inventory saves time", verified 6 November 2026Recommended
Scoutworks
What it covers
The whole group: members, badges, programme, events, payments, accounts, trustees and equipment
Kit, people and events live in one system.
What’s included (10)
- Requests show live availability, and quartermasters approve all, part or none.
- In Per-Item Approval mode, items not marked Requires Approval are reserved automatically.
- Overdue equipment triggers a daily 8am email reminder.
- A Damaged report moves an item to In Repair, and a Good report restores it.
- The asset register handles depreciation, disposals and warranty alerts.
- Export the asset register as an insurance schedule.
- Print QR labels, and scan an item with a phone to open it.
- Issue uniform on loan or to keep; stock goes down and the profile records it.
- Parents claim lost property from home with This is ours.
- The Marketplace (beta) lets groups sell, swap or give away kit, nearest first.
Price
£150 a year for the whole group, every feature included, six months free
One price covers equipment and everything else the group runs.
Free plan limits
One price for unlimited sections and members, with every feature included
A large store never hits a cap.
Kit bookings
Check kit out and in, link a checkout to an event, and see bookings on a timeline
A booking sits against the event it is for.
QR labels
Print QR labels and scan them on a phone to check kit out or in, on every plan
Every group can scan kit in and out.
Condition and repairs
Condition reports with photos, a history for each item, and flags for repair or replacement
You see the state of each item before a camp.
Uniform
Track uniform stock and issue it to members
Issued uniform is linked to the member who has it.
Lending to others
A public hire portal for kit, halls, campsites and minibuses, with prices, approval and online payment; a Marketplace to swap kit with other groups
Hire income arrives with the booking.
What’s included (10)
- Hirers book on a public portal with live availability and an itemised quote, with no account.
- Each asset confirms automatically, waits for review, or goes to a named approver.
- Price by hour, day, night or person, per organisation tier, with future price rows.
- Booking rules cover blocked dates, notice, minimum and maximum stay, capacity and buffers.
- The calendar greys out dates that break a rule, with a plain-English hint.
- Confirmation, reminder, balance-due and post-stay emails send on their own.
- Every hire payment posts to the Ledger with asset, booking reference and hirer.
- Unpaid bookings cancel after a set number of days and release the slot.
- A timeline shows hire, equipment and events together, with clashes ringed in red.
- Hirers tick to accept each asset’s terms PDF, and the version is recorded.
Import and export
Import kit from a spreadsheet, and export the inventory, usage and asset register as spreadsheets
Spreadsheet export is on every plan.
Link to member records
Equipment is in the same system as members, events and trustees
Nothing needs to be copied between two systems.
Sign-up
Start straight away, with six months free
You can start the same day.
Member records
Eight-tab member records with care plans, parent verification campaigns that chase stale data, a Data Cleanup health score, duplicate merge, and cross-group share or transfer.
Member records stay complete and current without leaders chasing each family.
What’s included (10)
- Verification campaigns ask parents to check contacts, medical, permissions, details and address, with reminders.
- A parent who RSVPs Yes is asked to check one stale area of their child’s record.
- Data Cleanup scores your records out of 100 and previews each fix before you apply it.
- Duplicate checks run on manual add, waiting list, transition plan and badge import.
- Structured care plans with review reminders; safeguarding plans are locked to admins.
- Share a member read-only with another group, or transfer them, with parent consent.
- Edit names, sections, roles, patrols and dates in place on the members table.
- UK address autocomplete fills street, town, county and postcode on every address field.
- Each member’s Events tab shows every event they were invited to and how they answered.
- Export a CSV that matches the current filter and search exactly.
Parent portal
A free parent portal where families edit records, sign consent forms, RSVP and offer to help, pay by Direct Debit, submit badge evidence and use a private calendar feed.
Families keep their own details current and reply without chasing.
What’s included (10)
- Parents edit medical, dietary, emergency contacts and consents; leaders see changes at once.
- Consent forms open from a secure link with no login, with a drawn signature.
- Parents submit badge evidence per requirement, and resubmit only what a leader returned.
- Per-parent calendar feeds for Apple, Google or Outlook stop working when a parent leaves.
- My Finances shows recurring payments, history, a yearly statement with CSV, and Gift Aid.
- A weekly badge email lists each child’s badges awarded or completed that week.
- A uniform diagram shows where each awarded badge goes, with a printable checklist.
- Parents tick an interactive kit list for each child as they pack.
- One parent account covers children in several Scout groups, and parents never pay for it.
- Parents are emailed as soon as their child comes off an event waiting list.
Youth portal (My Scouting)
My Scouting gives Scouts and Explorers their own login to see badge progress and events, tick kit lists, and suggest and vote on ideas that leaders approve.
Young people follow their own progress and have a say in the programme.
What’s included (9)
- Have Your Say: young people suggest ideas, and a leader approves each before the section votes.
- Votes show live counts; closed votes show results as bars with the winner marked.
- My Badges shows earned badges and the steps left on each one.
- Event pages show the schedule, menu and a kit list they tick, shared with parents.
- My Journey shows weeks attended, milestones and recognitions, with no comparison to others.
- A badge earned since the last visit gets a one-time reveal.
- Leaders survey young members inside My Scouting, and young people are never emailed.
- A parent sets the username and password, so no email address is needed.
- No messaging between young people, no leaderboards and no view of other children.
Young Leaders
Young Leaders get a login scoped to the sections they help, draft programme events that a leader publishes, and full Young Leader Award tracking with helping hours.
Young Leaders shape the programme while leaders keep control of what goes live.
What’s included (10)
- Young Leaders create draft programme events, and a leader publishes them, so leaders control what goes live.
- Young Leader Award tracks Modules A–K, Missions One–Four, helping hours and a reflective log.
- Marking a Young Leader present at a younger section’s event creates a helping-hours session.
- Invite only the Young Leaders who still need the modules an event teaches.
- Invite Young Leaders from other sections; they never take a young person’s place.
- Young Leaders do not count in an event’s adult ratios.
- Their login has no member lists, medical or contact details, or finance.
- Paid-event RSVPs go to the parent; free-event RSVPs go to the Young Leader.
- Weekly meetings carry their Young Leaders into every week, with RSVPs set from one tab.
- The district sees Young Leader progress per module and mission, by group.
Waiting list
A public waiting list form with automatic six-tier ranking, a three-column triage workspace, place offers with deadlines, a Transition Planner for move-ups, and parent self-withdraw and deferral.
Fair, explainable offers, and a list that keeps itself current.
What’s included (10)
- Six priority tiers rank every applicant automatically; you set the order and record overrides.
- The Transition Planner suggests every move-up and intake from ages, capacities and priority tiers.
- Triage groups applicants into Needs you, Ready to accept and Done, with batch accept.
- Queue positions move up automatically when someone accepts, declines, withdraws or lets an offer expire.
- Section capacity limits close the waiting list when a section is full.
- Parents defer their place to a later date through a secure email link.
- Parents withdraw from any waiting list email, and the section leader is told.
- Local, Nearby or Far badges show how far each applicant lives from the meeting place.
- Embed the form on your website or share a link, with a Scout Pages integration.
- Create Member fills the record from the application; a mistaken enrolment rolls back safely.
Email and notifications
A built-in email client with self-updating recipient groups, scheduling, shared templates, group branding, AI writing help, per-email delivery logs and a weekly leader digest.
Every family gets the right message, and you can see it arrived.
What’s included (10)
- Section recipient groups for Everyone, Parents, Leaders and Young Leaders stay up to date themselves.
- Email Logs show each email as Delivered, Bounced, Complained or Failed, with a timeline.
- Scheduled emails go one message per recipient, so they work for more than 50 people.
- Scheduled emails interrupted by a restart carry on, and never send twice.
- A 7am weekly leader digest covers upcoming events, badge progress, attendance trends and actions.
- Merge fields show only what fits the recipients, such as a family’s queue position.
- Sent emails keep their full branding, with header, logo and signature bar, as recipients saw them.
- Email templates are shared across all leaders in your group.
- AI Check flags a missing reply date, payment route, kit list or contact before you send.
- Automatic RSVP, consent, payment and waiting list emails run for every workflow.
Events and attendance
Events with per-section capacity and event waiting lists, payment and consent requests raised by an RSVP, a full RSVP history, an offline register, and card, calendar and table views.
Leaders see who is coming, who has consented and who has paid.
What’s included (10)
- A Yes RSVP creates the payment request from the event’s payment rule, with deposit and balance.
- Consent requests go out on a Yes RSVP, with reminders and one PDF per parent.
- Freed places go automatically to the longest-waiting child in the same section, with an email.
- Event insights flag near deadlines, low replies and missing risk assessors.
- Every RSVP keeps a full history of who answered, when, and every change.
- The offline register saves attendance on the device and syncs when back online.
- RSVP reminders go out 7, 4 and 2 days before the deadline.
- Embed the group calendar on your website, with event, hire or availability layers.
- Phased sign-up opens places in waves and enforces wave priority.
- The Events page has card, calendar, agenda and table views, with table columns you choose.
Event safety
Live ratio checks against POR with short-staffing emails, risk assessments with AI hazard suggestions, incident reports with an HQ helper, a medication log and an In Touch view.
Every trip is staffed, assessed and recorded to Scouts guidance.
What’s included (10)
- The ratio bar uses POR minimums and updates live as adults confirm.
- Short-staffing emails reach the Leader in Charge 3 days, 24 hours and 4 hours out.
- The risk assessment wizard scores before and after, with AI hazard suggestions grounded in POR.
- Show risk evidence three ways: build it, upload a document, or confirm it was done elsewhere.
- Serious incidents get an HQ reporting helper with copy-ready blocks and an HQ Reported badge.
- A nominated incident approver gets each report, with admins as backup.
- The Medication tab logs doses and first aid beside the child’s medical summary and consent.
- The In Touch home contact gets a phone view of roster, headcount, numbers and escalation steps.
- The leader-in-charge report shows member photos beside allergy and medical information.
- Import or export a whole risk library as CSV.
Hikes and camps
A route planner with OS grid references, Naismith times and true-scale printing, a to-scale campsite planner, live expedition tracking with alarms, and costed camp menus.
Plan routes, camps and food in one place, with nothing typed twice.
What’s included (10)
- Route cards give grid references, bearing, distance, climb and Naismith times for each leg.
- Print routes at true 1:25,000 or 1:50,000 scale with OS grid lines, or export GPX.
- Teams check in by join code or QR card with no account, on a live map.
- A help request or a quiet team sounds an alarm until a leader acknowledges it.
- Overdue tracking teams show in an amber banner, most overdue first.
- The campsite planner draws tents and facilities to true size on a real map.
- Camp menus build a shopping list rounded to whole packs and priced from ONS averages.
- The dietary tab names the attendees each dish could affect.
- A menu linked to an event takes its headcounts from the event’s RSVPs.
- The camp budget calculator compares pricing presets side by side with the surplus.
Programme planning
A planner that builds a term from a badge goal using about 2,000 activities, live requirement coverage, AI term drafts, event schedules with clash checks, and patrol scoreboards.
Each term covers the badges you planned, with less evening prep.
What’s included (10)
- Pick a badge goal, and the planner spreads one meeting slot per requirement across the term.
- Each slot suggests activities from about 2,000 Scout activities, ranked by meeting length.
- A live coverage panel shows which requirements are covered and which are open.
- Publish the term as draft events with activities and badge links; republishing updates them.
- Plan with AI (beta) drafts titles, notes and activities tagged to requirements.
- Event schedules flag people who are double-booked and activities over capacity.
- The Requirement Finder lists the badge requirements an activity could count towards.
- Programme plans can invite the section’s leaders and Young Leaders to every event they generate.
- Auto-balance patrols with a preview and undo, and award points to a scoreboard.
- The Term Programme report gives a printable overview of events, filtered by section and date.
Badges and awards
Attendance does the counting: requirements, Nights Away and Hikes Away build up from events attended, a leader confirms each award, plus evidence review, Badge Forecast and stock.
Progress counts itself, and nothing is awarded without a leader.
What’s included (10)
- Attendance does the counting: requirements linked to an event are offered for everyone marked present.
- Nights Away, Hikes Away and Time on Water add up and show Ready to award.
- A leader confirms each award, so nothing is awarded by mistake.
- The evidence queue lets you approve, return with a reason, or re-map each requirement.
- Badge Forecast names young people at risk and the requirements that finish the most badges.
- The forecast uses the same completion rules as awarding, so the two cannot disagree.
- Awarding a badge takes it out of stock at once.
- A weekly badge shopping-list email lists only the badges you need to buy.
- Import every OSM badge export at once with a full preview; re-runs are safe.
- When requirements change, old and new versions run side by side.
Parent payments
One-off Open Banking instant bank payments and recurring Direct Debit, both through GoCardless with no platform fee, plus automatic catch-up, pauses, refunds, bulk chasing and an audit log.
Subs and trip money arrive on time, with no cash to handle.
What’s included (10)
- One-off payments by instant bank payment: parents approve in their banking app, and money is sent straight away.
- Recurring subs by Direct Debit, with one mandate per parent for all their children.
- Scoutworks charges no platform fee on payments; GoCardless charges its own processing fee.
- Catch-up collects missed payments automatically, after the parent accepts the exact amount.
- The payments grid shows every member against every collection, with a status in each cell.
- Bulk chase emails parents, resends Direct Debit links or sends approval reminders.
- Admins and treasurers are told at once when a Direct Debit payment fails.
- Pause a subscription for a set number of payments, and it resumes on its own.
- An Activity tab logs every pause, skip, resume, cancel and collection-day move, with who and when.
- Refund in full or in part; the dialog shows your GoCardless balance first.
Accounts and bookkeeping
Charity cash accounting with GoCardless collections and fees posted and categorised automatically, one-click payout matching, CSV statement import with duplicate checks, restricted funds and trustee-ready reports.
Books that reconcile, and year-end reports ready for trustees.
What’s included (10)
- Each GoCardless collection and fee goes into the Ledger automatically, with a fixed category.
- Scoutworks suggests the GoCardless payout split, and the treasurer confirms it with one click.
- Import CSV statements from the main UK banks; duplicate lines are caught and skipped.
- Match suggestions are scored on reference, amount, date and payee.
- Restricted funds show allocated, spent and remaining, and flag an overspent fund.
- Financial Overview, Restricted Funds, Budget Variance and Receipts & Payments export as trustee-ready PDFs.
- Spending limits alert at 80% and 100%, and income targets warn when they fall behind.
- Closed accounting years refuse any transaction, settlement or import dated inside them.
- Every Ledger transaction has an Activity trail of who added, reconciled and changed it.
- Download a ZIP pack of every receipt for any date range.
Expense claims
Multi-line claims that mix reimbursements, mileage and supplier invoices, with receipt scanning, per-line approval routed to each event’s approver, and Ledger posting on settlement.
Volunteers are repaid quickly, and every claim has a receipt trail.
What’s included (10)
- One claim mixes reimbursements, mileage and supplier payments, each line with its own budget or fund.
- Receipt scanning fills shop, amount, date and the category last used for that shop.
- A duplicate receipt warning names the other claim that holds the same file.
- Mileage uses postcodes, passengers and the group rate, with a straight-line distance check.
- Each line goes to the event’s nominated approver, or to the group default.
- Claims under your threshold are approved automatically.
- Settling a line posts it to the Ledger with its category, section and event.
- Treasurers approve or reject claim lines by swiping on a phone.
- A weekly digest lists unpaid supplier items past their due date.
- Submit an expense claim straight from an event.
Gift Aid
One parent’s declaration covers the whole family, with automatic parent prompts, future eligible payments linked automatically, manual overrides, and an HMRC R68(GAD) export previewed by donor.
Claim all the Gift Aid your families’ payments qualify for.
What’s included (10)
- Parents are asked to declare the first time they pay an eligible one-off.
- A dashboard banner prompts parents with an eligible subscription and no declaration.
- Once a declaration exists, every future eligible payment links to it automatically.
- HMRC R68(GAD) export, previewed by donor, for any date range.
- The export includes only payments made while a declaration was in force.
- A coverage tile projects the Gift Aid left unclaimed.
- Manual overrides cover declarations held outside Scoutworks; the export flags them so you add donor details.
- Parents see a five-year tax summary to copy into Self Assessment.
- The Gift Aid tax year starts at midnight UK time on 6 April, on every screen.
- Fundraising donations carry Gift Aid declarations too.
Trustees and governance
A strategic risk register, conflicts register, trustee duty board, Compliance Health Score, weekly Charity Commission checks, premises audits and a one-file Board Pack.
Trustees can show they meet their duties, with evidence ready.
What’s included (10)
- The Board Pack PDF covers membership, finance, attendance and risk, for one of five preset periods.
- The Charity Commission record is checked weekly, and changes and financial distress are called out.
- A strategic risk register with a 5x5 heatmap, owners, mitigation and review dates.
- Conflict declarations cannot be edited; superseding one keeps the original.
- The premises audit turns every Partly or No answer into a trustee action.
- 29 ready-made compliance logbook templates based on The Scouts’ guidance.
- A failed check becomes a trustee action with an owner, due in two weeks.
- Trustee Insights opens with an Action Required panel of overdue reviews and duties.
- The reserves policy card shows free reserves against your target.
- Trustees see aggregate data only, never member names or medical details.
Insights and reports
A tabbed Insights dashboard for members, capacity, events, badges, finance, adults and safety, with a session-by-session register, an adult engagement view, and census, leavers and rota reports.
Spot drift, gaps and trends before they become problems.
What’s included (10)
- The attendance register highlights who is drifting and summarises each section.
- Adult Engagement shows leader turnout, two-deep coverage and ratios for each section.
- The Parent Rota report shows fill rate, events needing helpers and who never volunteered.
- The Actions Required card gathers pending RSVPs, approvals, consent chases and age-outs.
- The Capacity tab shows section occupancy, the waiting list funnel and movement projections.
- A heatmap checks that recognition awards, such as Cub of the Week, are spread fairly.
- A Census Report PDF summarises membership data for the Scouts census.
- A Leavers Report lists members who left in any date range, as a spreadsheet.
- Each member summary card has an info button that explains how the figure is calculated.
- Survey parents, volunteers and trustees, with NPS results and a section breakdown.
District portal
A free district portal with a Needs you dashboard, district events with places per group, broadcasts, de-duplicated waiting list demand, Young Leader progress and weekly charity checks.
Districts support their groups with live figures, at no cost.
What’s included (10)
- The district portal is free, and so are district-run units such as Explorer units.
- Needs you lists units without an admin, serious charity changes and incidents not reported to HQ.
- Invite groups to a district event with a number of places for each group.
- Remind groups that have not answered a district event invitation.
- Broadcasts filter by postcode, distance, section and role, with a live recipient count.
- Each waiting child is counted once across groups, to show true demand.
- One district waiting list link and QR code cover every connected group.
- The Charity Commission register is checked weekly for the district and every connected group.
- Email the families of a district event without seeing their addresses.
- Districts never see individual medical information or contact details.
Roles and permissions
Two main roles, Volunteer and Admin, plus Trustee, Treasurer and Quartermaster permissions added to a person, with section access checked on every request and reversible suspension.
Everyone sees what they need, and setup takes minutes.
What’s included (10)
- Choose one of two main roles: a Volunteer runs assigned sections, an Admin runs everything.
- Add Trustee, Treasurer or Quartermaster on top of a role, not instead of it.
- A Treasurer with no sections sees only finance.
- Trustee-only users get read-only governance access with no section.
- Volunteers see members only in the sections they are assigned to.
- Removing a leader from a section roster removes their access to its young people.
- Promote a young person to Young Leader, Volunteer or Admin, keeping one record.
- Suspend a volunteer, then reinstate them in one step with no new invitation.
- Filter users by status and send or resend invitations in bulk.
- Treasurers lose finance access when they step down.
Security and data protection
EU hosting, Cyber Essentials certification, encryption at rest and in transit, passkeys and enforceable two-factor, an alerting audit trail, and a subject access request tracker.
Your members’ data is protected, and you can show how.
What’s included (10)
- Hosted in the EU, and encrypted in transit and with AES-256 at rest.
- UK Cyber Essentials certified, with cyber insurance.
- Role changes, bank changes, data exports and API key use are logged, with alerts.
- Admins can require two-factor for everyone and choose the allowed methods.
- Passkeys with Face ID, Touch ID, Windows Hello or a hardware security key.
- Track subject access requests against a one-month deadline, and export a member as one file.
- GDPR erasure anonymises the person and keeps audit and safety trails.
- Another adult’s medical details open for the event’s leader in charge, and each opening is logged.
- Every uploaded file is scanned for viruses.
- Signing in on a shared device clears the earlier person’s data across browser tabs.
AI help
AI term drafts tagged to badge requirements, an email writing bar with pre-send checks, POR-grounded risk suggestions, receipt scanning, and Bring Your Own AI Provider (beta).
Less evening admin; built-in AI features never send members’ personal details.
What’s included (10)
- Plan with AI drafts each meeting’s title, notes and activities, tagged to requirements.
- The writing bar drafts, polishes, shortens or changes the tone of an email.
- Check flags a missing reply date, payment route or kit list, and never edits.
- Risk assessments get hazard and control suggestions grounded in current POR.
- Receipt scanning fills claim details and never overwrites what you typed.
- Bring Your Own AI Provider (beta): OpenAI, Anthropic, Google or xAI, with a model choice.
- Your key is tested before saving; if it fails, AI pauses and admins are told.
- The built-in writing help never sends names, email addresses, phone numbers, or medical or dietary data.
- Connect Claude, Cursor or VS Code to group data through a read-only key.
- Groups on the Scoutworks provider get a monthly allowance with a visible counter.
API and integrations
Read-only API keys (beta) scoped by area, incremental reads, an MCP route for AI assistants, signed webhooks (beta), and district keys that read totals only.
Use your group’s data in your own tools, safely.
What’s included (10)
- Admins create read-only keys scoped to members, events, badges or the waiting list.
- Keys never share health information, bank details or free-text notes.
- Incremental reads return only the records changed since the last run.
- Guides for Google Sheets, Excel, n8n, Zapier and Python, with a practice demo key.
- Keys can expire, change scope without a new key, and are revoked at once.
- District, county and area keys read totals only across sharing groups.
- AI assistants connect through the same read-only key, as an MCP server.
- Webhooks (beta) send a signed message when a member moves section or a payment updates.
- Attach live Google Docs and Sheets to files, risk assessments and events.
- Embed the waiting list form on your group’s website.
Mobile and offline
An installable app for iPhone and Android with push notifications, an offline register that syncs, a phone menu for every page, and updates that never lose your work.
Run meetings from a phone, even without signal.
What’s included (10)
- The offline register saves attendance on the phone and syncs when back online.
- Install from the browser on iPhone or Android, with no app store.
- Offline, you can still view the member list and information already loaded.
- Push notifications per device, including iPhone once the app is installed.
- An offline banner shows when the connection drops, and the session stays active.
- A new version asks before reloading, so a half-written email is not lost.
- The phone menu is a bottom sheet that reaches every destination.
- The phone Back button closes pop-ups one at a time.
- Treasurers approve or reject claim lines by swiping on a phone.
- Leaders complete premises logbook checks on a phone.
Wogglebox facts checked against its published pages and public registers on 6 November 2026. Visit Wogglebox
Who runs it, and how it protects your data
Your group holds personal data about children. These are the questions to ask any supplier. Where we say we found nothing, the link shows where we looked.
Capability
Alternative
Wogglebox
Recommended
Scoutworks
Who runs it
The privacy policy and terms name a private individual as the operator. We found no company name, number or address on the site, and no company called Wogglebox at Companies HouseWogglebox privacy policy, verified 6 November 2026Wogglebox terms, verified 6 November 2026Companies House search, verified 6 November 2026
Seventeen Things Ltd, a company registered in England and Wales (number 16620173)You know which legal entity holds your group’s data, and you can look it up.
ICO registration
We found no entry for “Wogglebox” on the ICO register. An individual can register under another name, which we could not confirmICO register search, verified 6 November 2026
Registered with the Information Commissioner’s Office, reference ZB950115The company that holds your data pays the UK data protection fee and is on the public register.
Security certification
We found no claim of Cyber Essentials, ISO 27001 or SOC 2. The privacy policy describes HTTPS, role-based permissions and database row-level securityWogglebox privacy policy, verified 6 November 2026
Cyber Essentials, certified 14 October 2026, reassessed every yearAn independent assessor checked the core security controls.
Where data is held
The quartermaster page says “the EU (Dublin)”; the privacy policy names the providers but not the locationWogglebox quartermaster page, verified 6 November 2026Wogglebox privacy policy, verified 6 November 2026
EU (Amsterdam, the Netherlands), on a platform that is SOC 2 Type 2 auditedYour data stays in a jurisdiction with GDPR protection.
Sub-processors
The privacy policy names Supabase, Vercel, Resend, Google and Microsoft. The site also loads Umami analytics, which the privacy policy does not nameWogglebox privacy policy, verified 6 November 2026Wogglebox home page, verified 6 November 2026
Every sub-processor is named in the privacy policy, with what it does and whereYou can answer a parent who asks who else sees their data.
Uptime monitoring
We found no status page. The terms say availability “cannot” be guaranteedWogglebox terms, verified 6 November 2026Wogglebox /status (not found), verified 6 November 2026
A public status page with live uptime historyYou can check whether a problem is yours or ours.
Backups
The terms give no backup schedule, and say groups “should not treat Wogglebox as the only record of critical operational information”Wogglebox terms, verified 6 November 2026
Automatic daily backups, and a 30-day recovery window if a group is deletedA mistake or an outage does not cost you your records.
Security contact
We found no security.txt file or security pageWogglebox security.txt (not found), verified 6 November 2026
A published security.txt file and a vulnerability disclosure routeAnyone who finds a weakness knows how to report it safely.
Support
A contact form, with replies aimed for “within a couple of working days”Wogglebox contact page, verified 6 November 2026
A person replies within 2 working days, and the reply times are published on the trust centreYou know when to expect an answer.
Wogglebox facts checked against its published pages and public registers on 6 November 2026. Visit Wogglebox See how Scoutworks handles security on the trust centre.
Alternative
Wogglebox
Who runs it
The privacy policy and terms name a private individual as the operator. We found no company name, number or address on the site, and no company called Wogglebox at Companies HouseWogglebox privacy policy, verified 6 November 2026Wogglebox terms, verified 6 November 2026Companies House search, verified 6 November 2026ICO registration
We found no entry for “Wogglebox” on the ICO register. An individual can register under another name, which we could not confirmICO register search, verified 6 November 2026Security certification
We found no claim of Cyber Essentials, ISO 27001 or SOC 2. The privacy policy describes HTTPS, role-based permissions and database row-level securityWogglebox privacy policy, verified 6 November 2026Where data is held
The quartermaster page says “the EU (Dublin)”; the privacy policy names the providers but not the locationWogglebox quartermaster page, verified 6 November 2026Wogglebox privacy policy, verified 6 November 2026Sub-processors
The privacy policy names Supabase, Vercel, Resend, Google and Microsoft. The site also loads Umami analytics, which the privacy policy does not nameWogglebox privacy policy, verified 6 November 2026Wogglebox home page, verified 6 November 2026Uptime monitoring
We found no status page. The terms say availability “cannot” be guaranteedWogglebox terms, verified 6 November 2026Wogglebox /status (not found), verified 6 November 2026Backups
The terms give no backup schedule, and say groups “should not treat Wogglebox as the only record of critical operational information”Wogglebox terms, verified 6 November 2026Security contact
We found no security.txt file or security pageWogglebox security.txt (not found), verified 6 November 2026Support
A contact form, with replies aimed for “within a couple of working days”Wogglebox contact page, verified 6 November 2026Recommended
Scoutworks
Who runs it
Seventeen Things Ltd, a company registered in England and Wales (number 16620173)
You know which legal entity holds your group’s data, and you can look it up.
ICO registration
Registered with the Information Commissioner’s Office, reference ZB950115
The company that holds your data pays the UK data protection fee and is on the public register.
Security certification
Cyber Essentials, certified 14 October 2026, reassessed every year
An independent assessor checked the core security controls.
Where data is held
EU (Amsterdam, the Netherlands), on a platform that is SOC 2 Type 2 audited
Your data stays in a jurisdiction with GDPR protection.
Sub-processors
Every sub-processor is named in the privacy policy, with what it does and where
You can answer a parent who asks who else sees their data.
Uptime monitoring
A public status page with live uptime history
You can check whether a problem is yours or ours.
Backups
Automatic daily backups, and a 30-day recovery window if a group is deleted
A mistake or an outage does not cost you your records.
Security contact
A published security.txt file and a vulnerability disclosure route
Anyone who finds a weakness knows how to report it safely.
Support
A person replies within 2 working days, and the reply times are published on the trust centre
You know when to expect an answer.
Wogglebox facts checked against its published pages and public registers on 6 November 2026. Visit Wogglebox See how Scoutworks handles security on the trust centre.
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